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The Juilliard School · 1 month ago

Acquisitions and Administrative Assistant, Library

60 Lincoln Center Plaza, New York, NY, 10023, US

Full-time

Onsite

New Grad, Entry Level

$54K/yr - $56K/yr

The Juilliard School is a world leader in performing arts education, seeking a Library Acquisitions and Administrative Assistant to support the Vice President for Library and Information Resources. The role involves managing library acquisitions, vendor correspondence, and administrative tasks while ensuring efficient library operations.

EducationMusic

Responsibilities

Performs a wide range of acquisitions functions, including vendor correspondence and follow-up, order record entry on library Innovative Interfaces Sierra system, and related tasks. Tracks open orders and follows with up vendors as necessary and on a timely basis

Sorts library mail; opens boxes and checks-in items received

Manages inventory of library office and processing supplies; orders materials as needed

Submits all library invoices via Cadence, including VP Amex expenses

Maintains library account information on locally-maintained Excel spread sheet; prepares budget analysis as requested

Performs photocopying, faxing, and scanning, as required

Prepares detailed listings of library gifts and other materials, as required

Packs outgoing shipments of materials, such as interlibrary loans, vendor returns, etc

May perform bibliographic searching of publisher catalogs and related materials as required

Prepare and revise procedure manuals and related documentation, as required

Handles correspondence, student tracking, doctoral committee meeting minutes, and related tasks for C.V. Starr Doctoral program

Perform related duties as assigned to support the School and department operations