NEOGOV · 1 month ago
Program Data Coordinator
La Plata, MD
Full-time
Onsite
Mid Level
$56K/yr - $95K/yr
3+ years expThe College of Southern Maryland is a two-time Aspen Award-winning institution committed to student success. The Program Data Coordinator is responsible for the management and analysis of Continuing Education and Workforce Development data, ensuring data integrity, and overseeing operational processes related to course management and regulatory reporting.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Promote and assure an environment that is welcoming and conducive for students
Represents the division on college-wide committees related to data systems and related processes
Responsible for verifying data integrity and ensuring accuracy related to continuing education course management including course history, CEUs, and the course record database
Processes course master changes requested by programming staff and ensures the accuracy of department codes, CIP codes, subject codes, account receivable coding, and eligibility of state funding codes
Coordinates section entry and reviews reports to confirm the assignment of appropriate account receivable coding, location, CEUs, hours, billing and A/R types, instructional method, etc. To ensure sections were entered correctly
Responsible for curriculum management in Colleague as submitted by Program Coordinators. Resolves problems and issues related to technical systems and program support systems
Performs testing of the Colleague non-credit processes. Tests and verifies Continuing Education registration system to ensure that all registration workflows are working and syncing to Colleague properly with each patch
Maintain a procedural desk manual as a step-by-step guide for processes related to position
Manages the operational requirements for the delivery of courses and serves as the point of contact for program coordinators and student related issues. Reviews existing policies and initiates process changes to improve efficiency and effectiveness
Coordinate the continuing education schedule of classes to ensure data is accurately entered and pulled for marketing to import
Develop, maintain, and monitor the continuing education production schedule. Administer the continuing education schedule proofing process to ensure quality and adherence to timelines established in the production schedule
Oversee and manage the MHEC biennial review, CC10 approval and CC3 state-reporting process for all continuing education courses
Responsible for the management of the monthly CC10 submission process by proofing all CC10’s according to MHEC guidelines, using current inventory and Colleague and CROA reports to identify missing CC10’s, submitting new CC10’s for signature by the VP or their designated authority and submitting to MHEC
Maintain electronic file of all CC10’s submitted/pending and determine how best to make the information readily available for staff use
Review MHEC UP10 report and inventory for accuracy and addition of approved CC10’s, maintain files/records for each fiscal year, download the current electronic MHEC inventory into ImageNow/Perceptive Content for staff utilization when needed
Review and follow-up on the MHEC Biennial Review for inactive courses that may need CC10’s for resubmittal to include setting deadlines and timetables and assigning data entry tasks as needed
Prepare the CC3; primary funding document signed by CSM president annually which may include proofing section data against MHEC inventory, running specialized proofing reports, following up with units for corrections to data, and transferring the final CC3 data into an Excel spreadsheet. Also run the File Transfer process and the MHEC preliminary edit of CC3
Acts as CSM Administrator of the MHEC Continuing Education Portal
Establish, publish, and train staff on standards of excellence for continuing education course descriptions. Review course descriptions to ensure compliance with MHEC guidelines
Assist with the development, measurement, analysis and reporting of continuing education indicators on the Maryland Performance Accountability Report and various MCCACET reports
Prepare the annual WIOA report
As requested, performs testing of the Colleague processes in non-credit courses
Assists with monitoring and answering emails in the centralized ConEd e-mail Inbox and distributes emails to other team members if necessary
Provides required information to Tri-County Council Career Counselors to create Individual Training Agreements (ITAs)
Assist with the CWD website and ensures consistency, accuracy, customer focus and ease of use
Assists with creation of contract sections upon receipt of contract
Accurate application of AR codes on contract sections
Scans in close out information to ImageNow/Perceptive Content for REG and BUR to process
Represents CWD in recruitment activities when needed
Performs other related work, as required
Reviews and submits Workforce Sequence Scholarship Applications to MHEC. Maintains filing of all applications and approvals
Qualification
Required
Bachelor's degree in education, business or related field
3-5 years of office experience required
Accuracy and attention to detail
Excellent communication and organizational skills
Good interpersonal skills
Strong skills using Microsoft office suite
Must be able to work independently
Preferred
Background in continuing education preferred
One-year experience Colleague integrated data system and Modern Campus Lifelong Learning preferred
Benefits
Excellent health insurance benefits
State Retirement Pension plan
Wellness programs
Code Green early closure Fridays in the summer
College closure for spring break and several major holidays, including the week between Christmas and New Year
For several days in March for Spring Break
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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