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NEOGOV · 4 weeks ago

Executive Assistant to Chief Operations Officer and Chief Financial Officer

Bremerton Campus, WA

Full-time

Onsite

Entry, Mid Level

$74K/yr - $81K/yr

2+ years exp

Olympic College is currently recruiting for an Executive Assistant to the Chief Operations Officer and Chief Financial Officer. This position plays a crucial role in providing administrative support and contributes to the efficient operation of the Operations, Budget, and Finance departments, while managing the Chief Officers' schedules and communications.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Manage the supported Chief Officer’s calendar, appointments, and meetings, ensuring effective time management and coordination

Prepare and organize materials for meetings, presentations, and reports with accuracy and attention to detail

Manage Executive Team meetings creating agendas, assisting in meeting facilitation, task tracking, and calendar management

Handle correspondence, emails, and phone calls on behalf of the supported Chief Officers in a professional and timely manner

Handle campus communication on behalf of Executive Team, serving as the primary point of contact for the internal communication site and updates

Assist in the implementation of intuitional and department specific goals and strategic initiatives

Assist with travel arrangements as required

Maintain confidentiality, discretion, and professionalism when handling sensitive financial or personnel information

Coordinate communication between the supported Chief Officers and other college departments

Occasionally represent the supported Chief Officer in meetings, conferences, and other events, conveying their views and decisions with clarity and professionalism

Act with delegated authority in specific situations, making decisions and communicating directives aligned with the supported Chief Officers objectives

Collaborate with supported area team members to ensure compliance with organizational policies and procedures

Foster positive relationships with internal and external stakeholders, facilitating effective communication and collaboration

Support the supported Chief Officers in special projects, initiatives, and strategic planning efforts to achieve departmental goals

Support the supported Chief Officers in the development of policies and procedures

Conduct research, compile data, and prepare reports to facilitate decision-making processes

Provide other administrative support to the Operational Support office and other Chief Officers as requested

Qualification

Advanced administrative skillsProject managementAccounting coordinationOrganizational skillsData coordinationWritten communicationVerbal communicationAttention to detailProblem-solvingCollaboration

Required

Bachelor's degree in a relevant field such as business administration, accounting, public administration, organizational leadership, or a related area is preferred but not required

Experience demonstrating advanced administrative, project management, and accounting or operational coordination skills will also be considered

Preferred

Experience managing or coordinating administrative tasks and projects, preferably in a cross-functional or organizational leadership environment

Strong written and verbal communication skills are essential, along with a demonstrated ability to manage sensitive information with discretion and professionalism

Competencies required for success in this role include organizational skills, attention to detail, problem-solving abilities, and the capacity to build and maintain collaborative relationships across diverse groups

Familiarity with project management tools, report preparation, and data coordination is highly desirable