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Excel Sports Management · 1 month ago

Coordinator, Administrative Operations, Excel Search and Advisory

Dallas, TX

Full-time

Hybrid

Mid Level

$70K/yr - $80K/yr

3+ years exp

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands, and marquee properties. The Coordinator, Administrative Operations will provide dedicated executive support to the President of Excel Search and Advisory, ensuring smooth and efficient management of daily administrative and operational needs.

Management ConsultingMarketingSports

Growth Opportunities

No H1B

Responsibilities

Provide high-level executive support to the President, exercising discretion and independent judgment in managing complex calendars, coordinating high-priority meetings, and overseeing domestic and international travel logistics

Serve as the primary liaison between the President and internal/external stakeholders, ensuring effective communication flow and timely, accurate responses on behalf of the President

Evaluate, prioritize, and route incoming communications—including emails, calls, and meeting requests—to optimize the President's time and align with organizational priorities

Draft, review, and refine executive correspondence, reports, presentations, and other materials requiring a high level of detail, accuracy, and professionalism

Coordinate the preparation of briefing materials for key meetings, presentations, and conferences, ensuring the President is equipped with relevant and timely information

Develop and maintain organized electronic and physical filing systems to support efficient information management and retrieval

Coordinate leadership meeting logistics, including agenda development, documentation preparation, and creation of accurate meeting minutes and action summaries

Track, manage, and drive follow-through on action items, deadlines, and deliverables, proactively ensuring completion across multiple workstreams

Support the President's strategic relationships with clients, partners, and industry stakeholders, demonstrating sound judgment, professionalism, and confidentiality at all times

Manage special projects and cross-functional initiatives, applying analytical and organizational skills to ensure outcomes are delivered accurately, on time, and aligned with executive expectations

Oversee the planning and execution of meetings, client engagements, and company-wide events involving the President, ensuring seamless operations and high-quality experiences

Manage end-to-end event logistics—including scheduling, venue coordination, catering, materials development, and post-event reporting—to support executive and organizational objectives

Qualification

Executive supportCalendar managementMeeting coordinationDocument preparationTravel arrangementsAnalytical skillsEvent managementCommunication skillsOrganizational skills