Empire State Development · 5 hours ago
Accounts Payable Coordinator
New York, NY
Full-time
Hybrid
Entry Level
1+ years expEmpire State Development is seeking an Accounts Payable Coordinator to manage vouchers and perform A/P functions. The role requires experience with PeopleSoft financial management system and involves various responsibilities including auditing invoices, managing vendor information, and preparing reports.
Business DevelopmentGovernmentTraining
Responsibilities
Conduct preliminary audit on non-contractual and contractual invoices
Enter contractual and non-contractual vouchers into PeopleSoft financial management system
Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner
Run reports on the status of various vouchers upon request
Manage filing process of completed invoices and contracts and track all contractual and non-contractual files
Set up new vendors and update existing ones as needed
Assist with circulation and tracking of invoices over $50,000.00 for further signature(s)
Maintain all IRS related documents such as, but not limited to W-9s, and banking information
Provide payment documentation and interface with internal and external parties
Itemize, catalog and archive closed and purged folders and/or invoices
Prepare monthly LMDC A/P Aging report for review by the Controller
Complete all email requests as assigned
Complete all special projects assigned
Qualification
Required
Applicants MUST submit a cover letter with resume to be considered
This position will require in-office presence
Minorities, women, and individuals with disabilities are encouraged to apply
Education Level required: Two-year college degree or equivalent experience
Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems
Must have experience with PeopleSoft financial management system
Knowledge of Accounts Payable processing procedures
Working knowledge of Microsoft Excel and Outlook
Benefits
Comprehensive Benefits Package
Company
Empire State Development
Empire State Development (ESD) is New York’s chief economic development agency.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
U.S. Small Business Administration
2023-10-02Grant· $1M
Leadership Team
Kathleen Mize
Deputy Chief Financial Officer and Controller
Raymond Orlando
Chief Financial Officer - Empire State Development
Recent News
2025-12-17
2025-12-05
Central New York Business Journal
2025-12-05
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