Apply on Employer Site

Washington University in St. Louis · 1 month ago

Grant Specialist II (Hybrid) - Department of Developmental Biology

St Louis, MO

Full-time

Hybrid

Entry, Mid Level

$53K/yr - $91K/yr

2+ years exp

Washington University in St. Louis is seeking a Grants Specialist II in the Department of Developmental Biology to support research faculty and labs. The role involves managing the full sponsored project life cycle, including pre-award and post-award administration, ensuring compliance with guidelines, and collaborating with faculty to prepare and submit proposals.

E-LearningEBooksEducationHigher Education

Responsibilities

Performs pre-award job duties in response to specific proposal guidelines and terms and conditions

Works with faculty in proposal preparation and submission

Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed

Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs)

Stays current on federal and university developments regarding research administration and complex regulations

May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments

Compiles and ensures accurate regulatory compliance of necessary data collected from various sources

Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines

Prepares and reviews all agency forms for submission

Enters grant budgeting documents on line, as needed

Obtains PI and institutional signatures for proposal submissions

Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number

Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system

Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort

Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs)

Teams with the Post-Award unit on revised budgets

Oversees and coordinates the proper transfer of PI grants and contracts into Wash U

Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support)

Tracks and maintains online database of grants submitted, awarded, rejected, etc

Serves as responsible for closure of sponsored projects accounts

Submits final progress report and invention statement (if applicable) to the appropriate agency

Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports

May assist with some post award activities

Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds

Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies

Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports

Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership

Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments

Performs other duties as assigned including assisting senior leadership with special projects as requested

Qualification

Grant AdministrationBudgetingResearch ComplianceAnalytical ThinkingMicrosoft ExcelIBM Cognos AnalyticsDeadline ManagementComputer LiteracyAdobe AcrobatMicrosoft OfficeMicrosoft TeamsMicrosoft OneNoteMicrosoft WordLearning New TechnologiesMaintaining ComposureInterpersonal CommunicationOral CommunicationsWritten Communication

Required

Bachelor's degree or combination of education and/or experience may substitute for minimum education

Relevant Experience (2 Years)

Preferred

Accounting

Adobe Acrobat

Analytical Thinking

Computerized Accounting

Computer Literacy

Deadline Management

Grant Administration

IBM Cognos Analytics

Interpersonal Communication

Learning New Technologies

Maintaining Composure

Microsoft Excel

Microsoft Office

Microsoft OneNote

Microsoft Teams

Microsoft Word

Oral Communications

Workday Software

Written Communication

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Take advantage of our free Metro transit U-Pass for eligible employees.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child.

Family care resources are also available for your continued childcare needs.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.