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FWI (FedWriters, Inc.) · 4 hours ago

Administrative Assistant/Staff Officer

Arlington, VA

Full-time

Onsite

Mid Level

$39/hr - $48/hr

3+ years exp

FedWriters, Inc. is seeking an Administrative Assistant/Staff Officer to support critical national security operations in Arlington. The role involves processing sensitive data, coordinating training, and providing support to senior staff members in the Intelligence Community.

Communications InfrastructurePublishingText AnalyticsWeb Design

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Performing requirements processing in DARTS and ETMS2

Receiving, processing, staffing, and executing staff requirements in support of all tasking systems

Preparing staff packages for executive consumption

Providing support to task managers of subordinate organizations

Processing staff actions throughout their entire life cycle

Providing senior-level staff action support for all Mission Support activities

Emphasizing staffing, editing, monitoring, and preparing packages for review, signature, and file

Providing general support and assistance to the J21 Unit Security Officer

Completing all tasks as assigned by the Unit Security Officer

Processing Military and Civilian Evaluations and Awards

Handling staff packages, military/civilian letters, award recommendations, and internal/external memorandums

Updating relevant databases such as shared drives and SharePoint

Assisting the training focal point by coordinating advanced training

Serving as a liaison between Career Development Officers and individual offices within DWJ2

Providing general support and assistance to the J21 Business Management team

Assisting with the in-processing and out-processing of J2 personnel

Managing Joint Staff Information Network-Unclassified (JSIN-S/U) accounts, parking, and property

Performing duties as a Non-Defense Entry Agent (NDEA)

Assisting travelers in preparing Orders, Travel documents, and Vouchers for Temporary Duty (TDY) travel

Processing orders in DTS and/or hard copy formats

Conducting Information Technology Projects, including VTCs, data mining, graphics development, and document destruction

Providing other related IT assistance as required

Preparing message traffic and other controlled/secure communications using government-provided platforms

Conducting daily accountability

Providing reports as needed

Providing support via in-person, telephone, and email communications

Ensuring all assigned tasks are completed within the specified time frames with 90% accuracy

Assigning Requests for Information (RFIs) within four hours after receipt with 90% accuracy

Executing taskers within the suspense date and ensure accuracy through random sampling

Qualification

TS/SCI clearanceMicrosoft Office SuiteSharePointDTS knowledgeMilitary terminologyOffice planningData managementTyping speedOral communicationWritten communication

Required

3+ years of experience in administrative or operational support to DoD or IC elements

Active TS/SCI clearance with a CI polygraph

Sufficient experience to understand military terminology, appraisals, travel, and awards

General knowledge of the DIA organization, mission, functions, and activities

General knowledge of the Office of Secretary of Defense (OSD), Defense agencies, Military Departments, and the IC to understand relationships to outside activities

High level of skill in oral and written communication

Capable of effectively communicating verbally and writing clear and concise products while preserving sensitive matters under discussion

Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint)

Working knowledge of SharePoint

Working knowledge of policies and procedures governing travel of DoD personnel utilizing the Joint Travel Regulations and the Defense Travel System (DTS)

Working knowledge of regulations, directives, processes, and procedures for the control of highly classified materials

Ability to type a minimum of 30 words per minute

Working knowledge of basic office space planning, inventory planning/management, and planning and coordination of office-level requirements

Preferred

Working knowledge of Microsoft Access is desired

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Company

FWI (FedWriters, Inc.)

Glassdoor4.4

FWI (FedWriters, Inc.) is a professional writing, research, and communications company that helps government and commercial customers develop and manage a range of projects and products.

Founded in 2010

Fairfax, Virginia, USA

201-500 employees