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Corestaff Services · 1 month ago

Accounting & Receivables Specialist (with Payroll Support)

Conroe, TX

Full-time

Onsite

Entry, Mid Level

$35/hr - $35/hr

2+ years exp

Corestaff Services is seeking an Accounting & Receivables Specialist with Payroll Support to assist in financial operations and manage accounts receivable. The role involves processing vendor invoices, generating customer invoices, and supporting payroll processing while ensuring accuracy and confidentiality in financial documentation.

Staffing Agency

Hiring Manager

Carmen Silguero, CSP

Responsibilities

Process heavy vendor invoices and ensure accurate coding into the accounting system

Assist with reconciling vendor statements and resolving discrepancies

Prepare financial documents, reports, and supporting schedules for month-end close

Maintain organized accounting records in alignment with company and ISO 9001 file control requirements

Support the Accounting Manager with audits, budgeting, and financial reporting as requested

Generate and send customer invoices promptly and accurately

Maintain AR aging reports and follow up on late or outstanding payments

Apply customer payments to accounts and reconcile any variances or misapplications

Communicate professionally with customers regarding payment status, missing documentation, and invoice disputes

Maintain updated and accurate customer account records

Coordinate with Sales, Production, Shipping, and the Buyer to obtain documentation needed for accurate invoices

Prepare weekly and monthly AR summaries for management review

Support collection processes while maintaining positive customer relationships

Support the Buyer by providing accounting-related information (PO numbers, invoice matching, vendor payment status, etc.)

Verify receipt of goods and services with the Buyer when needed for invoice accuracy

Assist with documentation needed for supplier setup, payment issues, or reconciliation

Communicate regarding cost discrepancies, missing paperwork, or vendor credit resolutions

Assist HR/Payroll with gathering, reviewing, and verifying employee time records

Identify and report missing punches, discrepancies, and overtime errors prior to processing

Support payroll processing in iSolved by preparing employee data, validating hours, and running review reports

Assist with new hire payroll setup, adjustments, deductions, and termination payroll tasks

Maintain strict confidentiality of payroll and employee information

Provide employee support regarding paystub questions or timecard corrections (as authorized)

Qualification

Accounting softwarePayroll systemsMicrosoft ExcelAccounts receivableFinancial reportingCustomer serviceCommunication skillsOrganizational skillsAttention to detail