University of California, Merced · 1 month ago
Administrative Assistant Permit Tech (On-site)
Merced, CA
Full-time
Onsite
Mid Level
$27.17/hr - $38.61/hr
3+ years expThe University of California, Merced is the newest campus in the University of California system, known for its cutting-edge research. The Administrative Assistant Permit Tech will provide essential clerical and administrative support for the Fire Marshal and Building Safety Programs, ensuring efficient operations through various administrative tasks.
Education
Responsibilities
The position will receive and review FABS permit applications and plans for the capital projects; verify that the project has all necessary approvals; verify professional and contractor licensing; follow all steps of plan review intake, return plans that are approved and/or rejected, and follow with the designated contact that plans are ready to be picked up; track plan applications from submission until approved; log and schedule inspection requests for the capital projects; assist with the preparation of Certificate of Occupancy as required; work with program-specific software such as Citizenserve, EZPlan Review, and Procore, manage spreadsheets often with multiple worksheets, perform data entry, maintain records and prepare reports as required; scan documents for storage in electronic content to the database(s); proofread, edit reports and other written documents for spelling, grammar, punctuation and document content; provide analysis of potential problem areas requiring some basic knowledge of Fire and Building Safety program elements and operational principles. Upload all RFI, submittals and plans for the capital projects into FABS database and print necessary documents as needed for FABS review/approval
Coordinate and schedule meetings, special events and fire system impairment permits through complex calendaring; create agendas and take meeting minutes; coordinate UCM personnel travel arrangements; prepare inter-office and outside department/agencies plan transmittal and letters of correspondence, presentation and training materials; review, process and submit travel expense claims, procurement card purchases and invoice processing in line with UCM policies and procedures; inventory general office supplies/equipment and submit replenishment purchase requests for supplies and equipment as necessary; coordinate with UCM Facilities Management and Office of Information Technology for office spaces and equipment maintenance repairs
Position is required to function independently and work with minimal oversight including performing multiple tasks, prioritize workload as deadlines quickly shift and maintain confidentiality; assisting with all departmental outreach such as training and/or tabling events, preparing hand-out materials, maintaining the marketing event calendar and reserving tabling locations. Working with campus partners regarding projects and other discussions as necessary
Works with department management to provide updates/review/revision of department website(s) as necessary in order to better communicate with campus community. Other duties as assigned
Qualification
Required
High school diploma and/or equivalent certification/experience/training
Three (3) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications
Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills
Preferred
Possess knowledge of UCM student hiring practices and preparing student employee performance evaluations
Possess experience maintaining confidentiality related to secure document storage and the confidentiality of their content
Company
University of California, Merced
University of California system and the first American research university of the 21st century.
1001-5000 employees
H1B Sponsorship
University of California, Merced has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (15)
2023 (17)
2022 (17)
2021 (22)
2020 (18)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
Hearst Foundations
2022-01-19Grant· $0.15M
Leadership Team
Daniel Okoli, PhD, MBA, AIA, AUA, NCARB, CEFP
Vice Chancellor and Chief Operating Officer
Bhavna Gundamaraju
Catwaves: UC Merced Radio Founder
Recent News
News-Medical.Net
2025-11-04
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