Apply on Employer Site

Impiricus · 4 weeks ago

Project Coordinator (Client Services)

United States

Full-time

Remote

Entry Level

$55K/yr - $65K/yr

1+ years exp

Impiricus is the first and only AI-powered HCP Engagement Engine, committed to providing life science companies with innovative channels and AI technology. They are seeking a highly organized and detail-oriented Project Coordinator to support the planning, coordination, and execution of client and internal projects, collaborating closely with cross-functional teams to ensure project timelines and deliverables are met.

Health CareMedicalPharmaceutical

Responsibilities

Support the development, maintenance, and tracking of project timelines, deliverables, and milestones

Monitor project progress and flag risks, delays, or resource needs in a timely manner

Ensure internal stakeholders remain aligned on deadlines, dependencies, and requirements

Assist in reviewing, updating, and maintaining project documentation, including statements of work (SOWs), change requests, timelines, and project trackers

Support the preparation and revision of contracts or contract amendments and route and escalate requests/issues to correct parties

Ensure all documentation is accurate, version-controlled, and properly stored

Participate in client meetings, take clear notes, and manage follow-ups to ensure alignment

Support the delivery of status updates, timelines, and project materials to clients

Build positive client relationships through attentive communication and reliable execution

Collaborate with internal teams such as Marketing, Data, and Engineering to ensure project requirements are clearly communicated and executed

Help coordinate internal workflows related to campaign launches, reporting cycles, platform updates, or operational initiatives

Assist in project-related administrative tasks, including scheduling, internal documentation, and QA checks

Qualification

Client CommunicationDocumentation ManagementProject ManagementProject Management ToolsOrganizational SkillsCross-Functional CollaborationAttention to DetailTeamworkAdaptability

Required

Bachelor's degree in Business, Communications, Project Management, Healthcare Administration, or a related field (or equivalent experience)

1–3 years of experience in project coordination or project management, ideally in pharma, healthcare, life sciences, or healthtech

Familiarity with project management tools (e.g., Asana, Monday.com, Jira, Smartsheet, or similar)

Strong communication skills—both written and verbal

Exceptional organizational skills; able to manage multiple tasks and shifting priorities

Basic understanding of client-facing environments and cross-functional collaboration

Ability to work both independently and as part of a team in a fast-paced, evolving environment

Must be able to work East Coast hours

Preferred

Experience supporting pharma brand teams, medical affairs groups, or healthcare technology programs

Exposure to regulated industries or working with compliance-sensitive materials

Understanding of digital marketing workflows, CRM/engagement platforms, or data-driven programs is a plus

Benefits

Healthcare : Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge

HSA, FSA & DCFSA : Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)

Coverage & Protection : 100% paid short- and long-term disability, plus life and AD&D insurance

Flexible Time Off : Take the time you need with a flexible vacation policy — recharge your batteries your way

Parental Leave : 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)

Your Work, Your Way : If you're close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.

Home Office Setup : We'll ship you the gear you need to create a comfortable workspace at home.

401(k) : Save for your future with tax advantages (and company match!)