Pepperdine University ยท 3 weeks ago
Administrative Assistant, Counseling Center (Part-Time)
Malibu, CA
Full-time, Part-time
Onsite
New Grad, Entry Level
$21.63/hr - $22.81/hrPepperdine University is a prestigious institution that offers a supportive environment for students facing mental health challenges. The Administrative Assistant at the Counseling Center plays a crucial role in creating a welcoming atmosphere, managing appointments, and facilitating access to mental health resources.
EducationHigher EducationUniversities
Responsibilities
Responds to clients' phone, email, and in-person requests for appointments; manages appointment calendar for all clinicians; creates and maintains confidential files for all clients
Handles meeting logistics, assists in creating and maintaining data sets, handles general office filing, copying, faxing, mail, and correspondence
Coordinates other client-related daily office functions, including the management of office supplies; maintains a professional and comfortable office environment
Refers students, parents, faculty, and staff to appropriate resources within the Center, other Pepperdine departments, and community providers
Independently answers standard questions regarding services and policies such as services offered, eligibility requirements, intake procedures, and confidentiality
Serves on the Residential Emergency Response Team, where members facilitate services and safety for students on campus during major emergencies
Responds to a variety of clinical situations, requests, and crises, securing the help of counselors when needed
Performs other duties as assigned
Upholds University mission through work performed
Qualification
Required
Bachelor's degree
Previous experience as an Administrative Assistant
Excellent critical thinking skills
Ability to establish and maintain cooperative working relationships with (CC and University) staff and Pepperdine faculty
Ability to work under pressure
Ability to manage frequent interruptions and distractions while maintaining professional composure
Facility for organizing and prioritizing multiple and changing tasks to ensure timely deliverables, maintain a smooth process flow for students, clinicians, and other constituents
Excellent written and verbal communication
Appropriate handling of sensitive matters while maintaining confidentiality and privacy
Skillful utilization of resources
Genuine commitment to being punctual and maintaining a satisfactory attendance record
As a staff member in Student Affairs who works closely with students, this person must be comfortable being seen as a Christian role model
Personal faith in Jesus Christ; active involvement in a local church; personally invested in a worldview grounded in Christian theology
Ability to integrate Christian faith with workplace tasks
Demonstrated support for the Christian mission of the University
Willingness to learn new systems and software
Preferred
Experience in a mental health or medical environment, where providers and clients interface, and transactions contain confidential content
Expertise with G Suite (Mail, Calendar, Drive, Documents)
Skilled with Microsoft Office suite (Word, Excel, Powerpoint); PeopleSoft
Benefits
Pepperdine offers a robust and highly competitive benefits package.
Company
Pepperdine University
Pepperdine University is a Christian university committed to the highest standards of academic excellence and Christian values.
Founded in 1937
501-1000 employees
H1B Sponsorship
Pepperdine University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (11)
2023 (9)
2022 (9)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Phil Phillips
Executive Vice President and Chief Operating Officer at Pepperdine University
Jeff Pippin
Senior Vice President and Chief Investment Officer
Recent News
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