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PDS Health · 8 hours ago

Coordinator, De Novo and Procurement

Irvine, CA

Full-time

Onsite

Entry Level

$24.30/hr - $32.90/hr

2+ years exp

PDS Health is seeking a Coordinator, De Novo and Procurement to join their team. The role involves coordinating and supporting procurement and vendor requests while ensuring timely completion of assigned responsibilities. The Coordinator will also manage pre-opening activities and provide excellent customer service to field operations.

DentalFitnessHealth CareWellness

Responsibilities

Place and document purchase orders, confirm accurate terms for the orders, verify contract pricing and ensure that appropriate discounts and/or promotions are applied

Responsible for responding to inquiries regarding tracking and expediting orders

Verify and record accurate fulfillment and delivery of all orders placed. Resolve all invoice/packing list or PO discrepancies in a timely manner

Maintain complete and accurate records and data of all procurement and inventory activity

Order follow-up via telephone and/or email communication

Interact and collaborate with suppliers regarding delay in delivery of supplies, receipt of damaged or incorrect quantity of goods, status changes, or cancellations

Communicate problems timely and clearly. Follow up on any issues related to invoices

Provide a high level of customer service to the field operations team

As appropriate, follow-up to ensure that procurement activities have been completed

Support offices with any issues they’ve submitted through the ticketing system to ensure their concerns are addressed/resolved in a timely manner

Coordinates schedules and manages key pre-opening activities, including but not limited to utility setup (power, gas, water, trash, internet), researching temporary signage requirements, city permitting processing, working with landlords to obtain approvals and key facility information, etc

Manage various tasks and deadlines. Plan work activities, including but not limited to collaborating with department team members and cross functional departments to execute tasks

Coordinates and lead conference call meetings with vendors and/or internal teams as necessary

Other duties as assigned by management

Qualification

Microsoft Office SuiteProcess ManagementPurchasing PrinciplesInventory ControlProject ManagementCustomer ServiceData Entry SkillsInterpersonal SkillsOrganizational SkillsProblem Solving

Required

Equivalent to high school diploma or general education degree (GED)

2+ years related work experience

Intermediate to advanced knowledge of Microsoft Office Suite

Ability to multi-task effectively without compromising the quality of the work

Excellent interpersonal, oral and written communication skills. Able to communicate with operations managers, staff, regulatory agencies, suppliers/vendors

Strong customer service with the ability to interact with a managers and end users

Organized, detail-oriented, problem solver, process focused. Able to work in a fast-paced environment

Self-motivated, reliable individual, capable of working independently as well as part of a team

Knowledge of how to operate standard office equipment (e.g., telephones, copiers, facsimiles, calculators)

Ability to draw valid conclusions, apply sound judgment in making decisions

Ability to read and interpret documents such as office emails, vendor invoices and statements

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals and percentages

Strong computer and data entry skills with competent knowledge of Microsoft Suite

Ability to tell when something is wrong or is likely to go wrong and obtains appropriate assistance for resolution

Ability to arrange actions in a certain order or pattern according to a specific rule or set of rules

Ability in mathematical reasoning to choose the right methods or formulas to solve a problem

Preferred

Associate or Bachelor's degree in Business or related field from an accredited college

Experience with Process and/or Project Management

Experience with General Purchasing and Inventory Control Principles

Experience in a multi-location organization

Benefits

Medical, dental, and vision insurance

Paid time off

Tuition Reimbursement

401K

Paid time to volunteer in your local community

Company

PDS Health

Glassdoor3.2

Founded in 1994, PDS Health is a leading healthcare support organization that partners with dental and medical providers across the U.S., providing comprehensive business services that enable clinicians to focus on high-quality patient care.

Founded in 1994

Irvine, California, USA

10001+ employees