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AMDA College of the Performing Arts · 1 month ago

Administrative Services Coordinator (In-Person Role)

New York, NY

Full-time

Onsite

Entry Level

$25/hr - $27/hr

1+ years exp

AMDA College of the Performing Arts is one of the foremost post-secondary performing arts colleges in the country. The Administrative Services Coordinator supports the smooth functioning of the front desk and mailroom while providing administrative support to the Administrative Services Department.

Performing Arts

Responsibilities

Welcome and provide excellent customer service to all students, staff, faculty, and guests

Answer incoming calls and emails to the AMDA Reception inbox; route inquiries appropriately; accurately take and deliver messages; maintain logs for follow-up needs

Perform a wide range of clerical and administrative duties such as photocopying, filing, ordering/maintaining office supplies, and supporting office technology (printers, copiers, scanners)

Maintain manuals, files, forms, and confidential records

Update and maintain contact databases as assigned

Assist with the creation, issuance, and management of Student, Staff, Faculty, and Alumni ID cards

Use CCURE 9000 Security Management Software to create profiles, adjust clearances, and manage ID holds

Track new employee entry requirements and clear ID holds

Coordinate with Alumni Services to process Alumni ID requests and mailings

Provide administrative support for departmental projects and campus-wide tasks as needed

Troubleshoot routine concerns in person and over the phone; escalate issues requiring management attention

Sort incoming student mail/packages; organize mailroom areas; send email notifications for student package pickups

Assist with label printing, shipping, and mailing for campus departments

Maintain a professional appearance and organized workspace, ensuring reception and mail areas remain clean and orderly

Qualification

Microsoft OfficeGoogle WorkspaceAdministrative supportCustomer serviceProblem-solvingInterpersonal skillsCommunication skillsAttention to detail

Required

Strong proficiency in Microsoft Office and Google Workspace applications

Excellent computer navigation and data-entry skills

Strong oral and written communication skills

Exceptional interpersonal and customer service abilities

High attention to detail and strong problem-solving skills

Ability to take initiative and balance multiple tasks in a fast-paced environment

Preferred

Bachelor's Degree preferred

1–2 years of administrative support experience and/or experience in logistics/mail services

Company

AMDA College of the Performing Arts

Recognized as one of America’s premier institutions for the performing arts, AMDA is the only performing arts college to offer Bachelor of Fine Arts and Conservatory Programs with campuses in both New York and Los Angeles.

Founded in 1964

Los Angeles, California, USA

501-1000 employees