University of Oklahoma · 1 month ago
Financial/Administrative Coordinator
United States-Oklahoma-Norman
Full-time
Onsite
Mid Level
4+ years expThe University of Oklahoma is seeking a Financial/Administrative Coordinator to support budget management and administrative tasks for capital projects across its campuses. The role involves collaboration with project managers, financial analysis, and ensuring compliance with various policies and procedures.
EducationHigher EducationUniversities
Responsibilities
Financial management of capital projects on the Norman, HSC & Tulsa campuses
Assists in the management of accounts receivable for Architectural & Engineering Services
Creates monthly project billing and processes CT’s for reimbursement of operating account
Responsible for entry in PeopleSoft for invoices, requisitions, and cost transfers for all capital projects on the Norman, HSC, & Tulsa campuses
Reconciles capital project accounts and prepares reports for project managers
Monitors departmental activities in financial and operational areas for compliance with audit recommendations
Monitors financial and budgetary systems for the department
Acts as the payroll coordinator
Analyzes departmental financial procedures
Makes recommendations for change and develops strategy for change
Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar and setting up meetings and appointments
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations
Ensures the work is done in a timely manner
Assists the business manager with architect/engineer & construction manager selections per Regents policy
Assists in the preparation of consultant & construction manager contracts and contract modifications
Oversees records maintenance (inventory, personnel, office files, etc.)
Performs various duties as needed to successfully fulfill the function of the position
Qualification
Required
Bachelors degree in Accounting, Business Administration, or related field
Will accept 48 months of related experience in lieu of the Bachelors degree
Working knowledge of office procedures
Working knowledge of accounting processes
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Ability to communicate verbally and in writing
Ability to build rapport with contractors, architects/engineers, faculty, and staff
Able to supervise staff and communicate directions and expectations effectively
Ability to produce reports and complete work within deadlines
Strong initiative to solve problems in a timely manner
Preferred
Experience in OU software systems including PeopleSoft, LaserFiche, Concur, OU Foundation, Workforce, and/or eBuilder, as well as Microsoft Office products, which includes a high efficiency in Excel, along with Word, Outlook, and Teams
Experience in another department at OU, institution of higher education, or architect/engineer/construction management firm
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
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