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Gradient · 1 month ago

Office Manager / HR Coordinator

San Francisco, CA USA

Full-time

Onsite

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

Gradient is a company focused on revolutionizing home comfort while promoting environmental sustainability. They are seeking a highly organized Office Manager / HR Coordinator to manage office operations and provide essential support to the HR function, ensuring a smooth and productive environment at their San Francisco headquarters.

Clean EnergyConsumer ElectronicsElectronics

Growth Opportunities

Responsibilities

Manage the day-to-day functions of the San Francisco office, ensuring it is a clean, organized, and welcoming environment for all employees and visitors

Coordinate and manage relationships with all office service vendors (e.g., cleaning, catering, utilities, security, equipment maintenance, and IT support)

Act as the primary point of contact for building management for maintenance, repairs, and facility-related issues, ensuring immediate onsite resolution when necessary

Manage office supply and kitchen inventory, ordering, and stocking, ensuring cost-effective purchasing decisions and maintaining organized physical storage

Oversee incoming and outgoing mail, shipments, and logistics

Plan and execute internal employee events, team lunches, and company-wide meetings (both in-office and off-site)

Ensure compliance with all onsite office health, safety, and security procedures

Assist the HR Manager with various administrative tasks, including maintaining accurate employee records (physical and digital), filing, and data entry

Coordinate the in-person new hire onboarding experience, including preparing welcome kits, physically setting up workstations, managing necessary paperwork, and assisting with offboarding logistics

Serve as a key administrator for the payroll process, including collecting and verifying timesheets, processing new hire and termination paperwork, and coordinating with the HR Manager to ensure accurate and timely payroll execution

Assist with the administration of employee benefits programs (health, dental, vision, 401k), including enrollment, status changes, and answering general employee benefits questions

Support the HR Manager in maintaining compliance with federal, state, and local employment laws, including posting required notices and assisting with audits

Contribute to maintaining a positive, engaging, and mission-driven company culture by being a visible and accessible resource for all onsite employees

Qualification

Office ManagementHR AdministrationPayroll SystemsVendor ManagementBenefits AdministrationDiscretionCommunication SkillsOrganizational SkillsIntegrity

Required

2+ years of experience in an Office Manager, HR Coordinator, Administrative Assistant, or similar role, preferably within a fast-paced startup or technology environment

Must be able to work full-time, onsite at the San Francisco headquarters

Proven experience managing office facilities, vendor relationships, and budgets

Familiarity with HR processes, including new hire onboarding, benefits administration, and basic employment compliance

Experience or strong working knowledge of payroll systems (e.g., ADP, Gusto, Paychex) and HRIS platforms

Excellent organizational and time management skills with a strong ability to manage multiple priorities simultaneously

Exceptional communication (written and verbal) and interpersonal skills

High degree of integrity, discretion, and professionalism when handling confidential information

A passion for Gradient's mission to combat climate change and decarbonize buildings