Morgan Stanley · 5 hours ago
MSIM- Expansion Capital - Executive Assistant
New York, NY
Full-time
Onsite
Mid Level
$80K/yr - $100K/yr
4+ years expMorgan Stanley is a leading global financial services firm providing a wide range of investment management solutions. They are seeking an Executive Assistant to support senior management by managing calendars, coordinating travel, and providing administrative support for the Expansion Capital team.
Asset ManagementFinanceFinancial ServicesLending
Responsibilities
Serve as the first point of contact for inbound and outbound communications, exercising discretion with sensitive information
Maintain executives' calendars, schedule meetings and conference calls, and manage meeting conflicts using Microsoft Outlook
Understand key clients and colleagues, take accurate messages, and stay informed of executives' whereabouts
Arrange domestic and international travel, including flights, hotels, car services, and necessary travel documentation
Plan and organize internal events, including conference room reservations, multimedia support, and catering arrangements
Prepare, submit, and monitor expense reports, ensuring accuracy and timely submission
Create, edit, and format documents using Microsoft Office Suite and Adobe Pro
Manage shared sites such as Microsoft Teams and SharePoint, and support onboarding/offboarding processes
Back-up coverage for admin. colleague(s) during planned or unplanned absences from the office
Helping to review and prioritize incoming mail and taking appropriate action
Execution of legal documents to be signed by various Officers
Interface with various departments to collect information and respond to requests on behalf of managers
Working with portfolio company management and executive assistants to plan Board meetings, other committee meetings, and onsite meetings; ensuring optimal scheduling based on calendars of MDs involved with portfolio companies
Assisting with all portfolio needs, documentation wise, distributing weekly team meeting, portfolio review materials and other pitch decks or materials related to companies
Process invoices and create funding requests using internal platforms
Assist with ad hoc projects and provide backup coverage for other administrative assistants as needed
Qualification
Required
Minimum of 4 years' experience in an Executive or Administrative Assistant role, preferably within the financial services industry
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Outlook
Strong communication, writing, judgment, and problem-solving skills
Ability to work independently, take initiative, use judgement, and manage multiple tasks concurrently in a fast-paced environment
Must work well with short deadlines and high priority deliverables
High integrity and trainable is critical
Preferred
Bachelors degree preferred, or equivalent corporate experience
Benefits
Commission earnings
Incentive compensation
Discretionary bonuses
Other short and long-term incentive packages
Other Morgan Stanley sponsored benefit programs
Company
Morgan Stanley
Morgan Stanley is a financial services company that offers securities, asset management, and credit services.
10001+ employees
H1B Sponsorship
Morgan Stanley has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (222)
2024 (195)
2023 (173)
2022 (153)
2021 (165)
2020 (173)
Funding
Current Stage
Public CompanyTotal Funding
unknown1997-02-05IPO
Leadership Team
James Gorman
Chairman and CEO
Ted Pick
Chief Executive Officer (CEO)
Recent News
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