University of California, Berkeley · 1 month ago
Associate Chief of Staff, Cameron Institute (4702C), Intercollegiate Athletics - #83008
Berkeley, CA
Full-time
Onsite
Mid Level
$79K/yr - $85K/yrThe University of California, Berkeley is a world-leading institution known for its academic excellence and commitment to equity and social justice. The Associate Chief of Staff for the Cameron Institute will provide administrative and programmatic support for the organization while overseeing initiatives focused on student-athlete development and community engagement.
Higher Education
No H1B
Responsibilities
Serve as the primary administrative support to Cameron Institute Leadership team, handling written and email correspondence, scheduling, alumni communication, and recruiting efforts
Provide direct support to the Director in her capacity as Senior Woman Administrator (SWA), including coordinating communications, initiatives, and projects that advance the student-athlete experience across Intercollegiate Athletics
Manage internal communications across the Athletics Department, including with Head Coaches and Assistant Coaches
Coordinate and manage event production activities (agendas, scheduling, logistics) for the Retreat, Advisory Board meetings, networking events, and other Intercollegiate Athletics programs
Prepare agendas, presentations, briefings, and bios in advance of sessions; provide on-site event assistance and post-event follow-up reports
Oversee people and culture processes, including on-campus interviews, onboarding/off-boarding, signage, credentials, gear, purchasing, travel, and reimbursements for staff, student-athletes, and alumni
Lead office management and facilities coordination, including maintenance and organization of brick and mortar office space, purchasing, and organizing the Google Drive and other digital systems to improve staff efficiency
Coordinate all external-facing media for the Cameron Institute (website maintenance, annual report, Instagram, Teamworks, Retain, Linktree, videos/promotional materials, Golden Bear Network, Calm, and marketing collateral)
Provide administrative and communication support to the Directors of each unit (three total)
Coordinate follow-up correspondence with alumni, professionals, and donors; manage the Cameron Institute email inbox
Update data and analytic dashboards, Helper Helper, Calm app files, Retain; track completion of the California Way Reflection, and other related data projects
Provide event support and assist with special projects spanning career development and community engagement initiatives
Serve as the co-primary advisor for Cal SAAC, and primary advisory and administrative lead for SALOs
Provide holistic leadership advising, administrative, and project management support for the SAAC Executive Board and representatives to ensure the organization is inclusive, reflective, and effective in achieving its goals: representing student-athletes’ voices, building and enhancing community within Cal Athletics, and contributing to community beyond Cal Athletics
Collaborate closely with the career development team including supporting panels, outings, networking and software maintenence
Develop and steward partnerships between the Cameron Institute for Student-Athlete Development, Intercollegiate Athletics, and other aligned campus units
Prepare student-athletes for speaking engagements, organize opportunities within Cal Athletics, UC Berkeley, the ACC, and the NCAA, and identify candidates for these opportunities
Support end-to-end registration, renewal, and advising of SALOs
Engage in professional development and perform additional responsibilities as needed
Qualification
Required
Thorough knowledge of program activity and best practices
Problem-solving skills; multi-task, work with frequent interruptions, and effective listener
Highly effective verbal and written communication skills in the English language
Proficiency in the use of basic computer applications relevant to job duties
Exceptional skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing
Excellent written and verbal communication skills particularly in a professional service-oriented environment
Ability to manage a high volume of work in a high-pressure situation with demanding timeframes
Exceptional project management and organizational skills, including responding to inquiries and/or requests in a timely manner
Ability to analyze, create, and deliver on professional processes
Strong skills in analyses and complex problem-solving
Excellent customer service and interpersonal skills, ability to serve as the first point of contact for donors, alumni, and other constituents
Experience in scheduling and securing appointments with external constituents
Excellent attention to detail and accuracy
Ability to perform database research and analysis of the information
Ability to produce materials and activities for high-level events
Ability to work overtime and/or weekends when necessary to assist with meetings or events
Knowledge of student-athlete development operations
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of campus, the community, and external constituencies
Strong service orientation
Experience with or the ability to process travel reimbursements including experience working with accounting/financial systems to submit/track requests
Knowledge of and/or can quickly learn campus and department business procedures
Student-centered, inclusive, and culturally sensitive advising and counseling skills
Ability to use high-level discretion and maintain a high level of confidentiality
Familiarity with and/or can quickly learn campus processes, protocols and procedures
Knowledge of federal regulations such as FERPA and HIPPA
Advanced knowledge of modern office hardware (computers, printers, projectors, phones, etc.) and software including the Microsoft Office suite (Excel, Word, & Power Point) and other databases (Qualtrics, etc.)
Must maintain current knowledge of applicable rules and standards regulations of the Atlantic Coast Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and, at all times avoid any and all violations of these rules and standards
Bachelor's degree in related area and/or equivalent experience/training
Benefits
This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
Company
University of California, Berkeley
A wellspring of innovation, the school occupies a 1,232-acre campus near downtown Berkeley.
Founded in 1868
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Laleh Coté
Chair - Coalition for Education and Outreach (CEO)
Adam Sterling
Co-Founder, Startup@BerkeleyLaw
Recent News
2024-05-10
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