BakerHostetler · 7 hours ago
Legal Secretary - Transactional
Seattle, WA
Full-time
Onsite
Mid Level
$58K/yr - $81K/yr
3+ years expBakerHostetler is a legal firm seeking a Legal Secretary to support transactional attorneys in their Seattle office. The role involves providing administrative and clerical support to a legal team, ensuring efficient communication and management of client matters.
Law Practice
Responsibilities
Delivers excellent work and superior service to the Firm’s clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a growing legal team
Provides clear and proactive communication to balance the team’s workload to ensure completion of projects within established time frames and quality standards
Assist attorneys in meeting client-service support demands, including providing telephone support (answering questions and otherwise being helpful to callers), performing administrative tasks as requested and as usual in relation to task, performing document production and other related tasks
If requested by an attorney, answer telephone and gives information to callers and routes call to appropriate individual, takes messages and places outgoing calls
Electronically file correspondence, including emails, and other documents and records into NetDocs
Assist with opening and closing of client matters and prepare engagement letters
Review and edit billing proformas. This includes working with the assigned billing specialists to prepare client invoices, create cover letters, and send client invoices
If requested by an attorney, enter attorney time into time entry system, Intapp Time
Draft, revise, edit and proofread documents. This includes preparing redlines and tables of contents
Set-up and maintain hard copy files for client matters, if requested
Schedule various events and meetings to include coordinating travel arrangements, reserving internal conference rooms, and reserving guest offices (across all offices)
If requested by an attorney, maintain attorney calendar to include scheduling
If requested, enroll attorneys in CLE courses and assist with CLE questions and recording
Maintain attorneys’ client contact information
Complete annual bar dues and professional membership renewals
Process timely expense reimbursements through ChromeRiver
Back up other secretaries during planned and unplanned secretary absences
A strong attention to detail and the ability to anticipate peripheral needs is crucial
Other duties as requested and assigned
Qualification
Required
A high school diploma or general education degree (GED) is required
A minimum of three (3) years' experience working as a Legal Secretary and/or three (3) years in a professional services environment
Interpersonal communication skills necessary in order to maintain effective relationships with partners, attorneys, clients, and staff in-person, by e-mail and telephone
Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing
Demonstrated proficiency in Adobe Acrobat, Microsoft Office Suite including Word, Outlook and Excel, as well as document management systems such as NetDocs
A strong attention to detail and the ability to anticipate peripheral needs is crucial
Preferred
Associate's degree is preferred
Advanced skills in Word to include using styles, track changes, and document comparison programs is preferred
Prior experience with Intapp Time, Proforma Tracker, Copilot, and ChromeRiver is a plus
Fundamental knowledge of legal terminology is helpful
Washington State notary is a plus
Benefits
Group health
Dental and vision insurance
PTO (20 days) prorated in the year of hire
Paid holidays (10 days)
401(k) plan
Parental leave (4 weeks, not including disability, where applicable, and accrued PTO)
Family care program
Wellness program
Life and accident insurance
Short and long-term disability
Company
BakerHostetler
Recognized as one of the top firms for client service and quality of legal services, BakerHostetler is a leading law firm that helps clients around the world address their most complex and critical business and regulatory issues.
1001-5000 employees
H1B Sponsorship
BakerHostetler has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (2)
2022 (3)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Aaron Rabinowitz
Partner
Adam Finerman
Partner
Recent News
2024-05-04
Global Legal Chronicle
2024-03-13
2024-03-11
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