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MSS Solutions, LLC · 1 month ago

Project Accounting Manager

Charlotte, NC

Full-time

Onsite

Mid, Senior Level

MSS Solutions, LLC is experiencing phenomenal growth and is seeking a Project Accounting Manager to join their team. The role involves managing a team of project accountants, ensuring adherence to billing practices, and collaborating with various teams to improve processes and accuracy in financial operations.

Heating Ventilation and Air Conditioning (HVAC)Information TechnologySoftware

Responsibilities

Manage a team of project accountants across multiple MSS offices

Collaborate with the Project Accounting and Accounts Receivable teams, through regular meetings, to implement processes that will provide consistency in billing practices across all MSS divisions and locations

Ensure project accounting teams’ adherence to processes related to collection of project related billings and identify/implement process improvements as needed

Collaborate with the Project Accounting and Accounts Payable teams, through regular meetings, to implement processes that will provide accuracy and consistency in subcontractor related processes

Oversee the preparation, accuracy, and timely submittal of project billing documents and AIA payment applications by Project Accounting team members

Oversee management of customer billing portal access

Assist in customer account reconciliations as needed

Assist with job set up in ERP system and understand financial impact

Assist with processing change orders in ERP system and understand financial impact

Monitor job status and performance of large, multi-division, MSS projects

Monitor the Job Cost email inbox to ensure email requests are being addressed in a timely manner

Assist, as needed, in the preparation of Sales Tax Affidavits and the maintenance of Sales Tax documents related to exemption status

Assist, as needed, in the preparation of Lien Waivers, and ensure lower tier lien waivers provided by our subs are submitted with our billings to customers in a timely manner

Collaborate with Project Coordinators and Project Managers

Maintain understanding of the financial impacts from projects per region

Assist with project accounts payables and receivables, including communicating with subcontractors, vendors, and customers regarding invoices and billing errors

Participate in monthly job status review meetings with Project Managers and Operations team

Review and validate revenue recognition for construction activities

Periodic visits to regional offices, which may or may not require overnight travel

Assist Controller with annual external financial audit including initial audit preparation and responding to auditor requests

Collaborate with cross-functional teams to gather necessary information and resolve any outstanding items

Provide guidance and support to the Project Accounting team, promoting professional growth and development

Conduct performance reviews, provide feedback, and mentor team members to foster their professional growth and development

Participate in the hiring process by conducting interviews, assessing candidates' qualifications, and making recommendations for team additions

Other duties and responsibilities as assigned by the Company from time to time

Qualification

Construction Accounting experienceProject Accounting ManagementERP systems proficiencyMicrosoft Excel advancedTeam management experienceAnalytical skillsContinuous improvement mindsetCommunication skillsLeadership skillsTime management skills