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General Dynamics Information Technology · 1 week ago

Executive Administrative Support III - TS/SCI w/ Poly

Bethesda, MD

Full-time

Onsite

Senior Level, Lead/Staff

$102K/yr - $138K/yr

10+ years exp

General Dynamics Information Technology is a global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. They are seeking an Executive Administrative Support III to provide vital administrative support and coordination for senior executives, ensuring effective communication and organization within the office.

Artificial Intelligence (AI)Cloud ComputingConsultingCyber SecurityInformation Technology

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies

Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector

Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials

Performs multiple critical and time-sensitive tasks simultaneously

Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC

Oversees and coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events

Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest

Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response

Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals

Assists with timekeeping and updating HR systems by serving as element Timekeeper

Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues

Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action

Track incoming tasks actions and update element task action tracking systems

Arrange domestic and foreign travel, compose travel cables and assist with processing travel vouchers

Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events

Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors

Update and maintain records, files and other documents/materials (electronic or in hard copy)

Back up support is provided within component divisions as needed

Qualification

Calendar ManagementMicrosoft ApplicationsCritical ThinkingMeeting OrganizationOral CommunicationWritten CommunicationInterpersonal SkillsOrganizational SkillsTime Management

Required

Active Top Secret/SCI with Polygraph clearance

Minimum two (2) years of experience working within the IC

Bachelor's degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional

Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives

Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule

Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook)

Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills

10 + years of related experience

US Citizenship Required: Yes

Preferred

Demonstrated ability to develop a professional network across organizational boundaries and at all levels

Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level

Benefits

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

Variety of medical plan options, some with Health Savings Accounts

Dental plan options

Vision plan

Ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match

Full flex work weeks where possible

Variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave

Short and long-term disability benefits

Life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance

Company

General Dynamics Information Technology

Glassdoor3.9

General Dynamics Information Technology is an IT consulting company that specializes in cyber security, AI, and quantum computing. It is a sub-organization of General Dynamics.

Founded in 1999

Falls Church, Virginia, USA

10001+ employees