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University of California, Riverside · 15 hours ago

Executive Assistant to the University Librarian

Riverside County, CA

Full-time

Hybrid

Senior Level

$74K/yr - $109K/yr

5+ years exp

The University of California, Riverside is a diverse research university located in Southern California. They are seeking an Executive Assistant to the University Librarian to provide administrative oversight, coordinate communications among management staff, and oversee daily operations of Library Administration.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Provides administrative oversight for the University Librarian (UL), including the coordination of communications among the UL's subordinate management staff

Oversees the daily administrative operations of Library Administration

Qualification

Administrative oversightCommunication skillsProblem-solving skillsPolitical acumenConfidentialityOrganizational skillsService orientationAdvising skillsMulti-taskingProfessional relationshipsTactDiplomacyRegulationsComputer applicationsInitiativeFlexibilityAttention to detail

Required

Bachelor's degree in related area and/or equivalent experience/training

Minimum of 5 years of related experience

Experience providing administrative oversight for an executive in an academic environment

Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies

Strong service orientation

Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbally and in writing

Strong skills in analysis and complex problem-solving

Advising and counseling skills

Ability to multi-task with demanding timeframes

Ability to use high-level discretion and maintain a high level of confidentiality

Ability to accurately apply a wide variety of policies and procedures

Ability to perform accurate, detailed work

Ability to organize work, establish priorities and meet deadlines

Ability to establish and maintain professional working relationships

Ability to display initiative and remain flexible in a fast-paced and changing environment

Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy

Ability to participate in evening and weekend events, as needed