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Central City Concern · 3 weeks ago

Facilities Manager II

Portland, OR

Full-time

Onsite

Mid Level

$72K/yr - $101K/yr

3+ years exp

Central City Concern is an innovative nonprofit agency providing comprehensive services to single adults and families in the Portland metro area who are impacted by homelessness, poverty and addictions. The Facilities Manager oversees the physical operations, facility maintenance, repairs, and janitorial services of the facility, while also supervising staff and managing facility-related projects.

AssociationCharityHealth CareNon ProfitSocial

Responsibilities

Serve as the point of contact for facility-related concerns. Address both internal and external customer service requests related to janitorial or facility needs, assisting with issue resolution as required. Oversee facility repair requests by assessing, coordinating, and ensuring repairs are completed. Submit work order requests as appropriate

Communicate with internal and external stakeholders regarding all facility-related activities

Identify, prioritize, and manage facility projects to ensure minimum disruption to core activities

Provide leadership, supervision, and oversight of assigned janitorial and maintenance staff. Duties include hiring, conducting performance evaluations, providing coaching, and managing personnel. Collaborate with Human Resources to enhance employee performance and administer discipline when necessary

Assist in the forecasting, scoping, and execution of budgets. Track and analyze budgets and make recommendations for action. Provide reports to operations management on the status of respective capital projects. Approve expenses by overseeing the coding of invoices/expenses to ensure all are in accordance with the approved budgets

Provide oversight of the coordination of all physical operations of the building

Develop, implement, monitor, and enforce standards and operational specifications for building systems, including HVAC, security access control, etc

Manage and coordinate the work of contractors

Develop, implement, and monitor preventative maintenance schedules to ensure maximum longevity of equipment and determine replacement, repair, and maintenance schedules and needs

Responsible for parking management, including creating a parking management plan and ongoing communications and collaboration with the CCC Fleet Department

Lead regular inspections of the property to ensure building maintenance standards are met, and equipment is in appropriate condition

Evaluate the complexity of building repairs to determine the best solution and project job cost

Oversee implementation of approved procedures to ensure ongoing efficient operations. Implement newly developed policies and procedures as directed

Organize and facilitate regular staff meetings, ensuring effective communication with team members. Develop and enhance onboarding and continued education curricula for staff

Deliver training to both new and current employees, confirming completion of all mandatory sessions

Manage daily staff schedules and execute the Collective Bargaining Agreement shift-bid process to address staffing vacancies

Maintain inventory and equipment for janitorial and facility supplies

Coordinate with relevant departments and external vendors to uphold property conditions and standards

Maintain records, prepare reports, and compose correspondence related to the work

Respond to emergency calls for assistance when needed

Maintain up-to-date knowledge and application of industry best practices

Complete all mandatory CCC training promptly

Comply with all applicable state and federal privacy and security regulations, as well as CCC confidentiality, privacy, and security policies and agreements

Perform additional duties as assigned

Qualification

Facility management experienceConstruction drawings understandingMicrosoft Office proficiencyRenovation certificationBuilding trades knowledgeSafety knowledgeInterpersonal skillsLeadership abilitiesTime management

Required

Requires a high school diploma or GED and 3 years of facility coordination or facility management experience

Trade background, prior facility maintenance and management experience and/or formal trade or technical school in one or more of the major trades

General experience and understanding of all building trades and equipment that would be found in large complex facilities

Experience with, and understanding of, construction drawings, wiring diagrams, schematics, specifications, and manufacturer information

Intermediate skill level in Microsoft Office, including Word, Excel, PowerPoint, and Project

Must possess or obtain certification in Renovation, Repair, and Painting (RRP) and Lead-based Paint Activities by the Oregon Health Authority (OHS) within 30 days of start date and must submit proof of certification to HR within 30 days from start date

Intermediate level skill level in MS Office Suite (Excel, Word, PowerPoint, Teams)

Must generally have the ability to walk, bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects, and climb stairs, with reasonable or no accommodation

Ability to adhere to Central City Concern's drug-free workplace which encourages a safe, healthy and productive work environment and strictly complies with the Drug-Free Workplace Act of 1988

Must possess a current driver's license, access to a vehicle, and qualify as an Acceptable Driver as designated in Central City Concern's Fleet Safety policy

Must maintain vehicle insurance coverage of a minimum of $100,000/$300,000 personal auto liability coverage

Must pass a initial driver training and continued recertification training

Must pass a pre-employment drug screen and background check

Adhere to agency non-discrimination policies

Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliations, cultural backgrounds, lifestyles, and sexual orientations, and treat individuals with respect and dignity