K2D Inc, Consulting Engineers ยท 2 months ago
Administrative Assistant/Office Manager Assistant
Marina del Rey, CA
Full-time
Onsite
New Grad, Entry Level
0+ years expK2D Consulting Engineers is a highly experienced Engineering Consultation Firm in Marina Del Rey, CA. They are currently seeking an Administrative Assistant/Office Manager Assistant responsible for general office administration, report preparation, and supporting various projects and initiatives as directed by the manager.
Mechanical Or Industrial Engineering
Responsibilities
Creates and edits engineering correspondences, reports, presentations, financial data, data analysis, communication, project work, expense preparation and travel arrangements
Supports business process by completing documentation, requesting information and following up to ensure key timelines are adhered to
Conducts research and provide reports or information as required for special projects
Conducts a variety of errands locally as required
Maintains the highest level of accountability, disclosure, and regularly exercise a high degree of discretion
Schedules meetings and appointments
Supports office manager when needed
Coordinates with IT consultants on all office equipment and software issues
Manages contract and price negotiations with office vendors, service providers
Provides general support to visitors
Assists in hiring new employees and the onboarding process for new hires
Serves as liaise with facility management vendors, including cleaning and catering services
Plans in-house or off-site activities, like parties, celebrations and conferences
Performs other related duties as assigned by management
Qualification
Required
High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience
Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
Self-starter who can contribute positively to a team
Fast learner with Minimum supervision
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Project Management Skills with ability to follow through and support the execution of key initiatives
Act proactively as an individual and in a group to ensure a project or task has been completed efficiently
Proven experience as an Office manager, Front office manager or Administrative assistant
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Comfortable performing networking and social duties, occasionally being the face of the company and representing the leaders of the company at events and meetings
Preferred
Diploma or Certificate in Business, Accounting or related discipline preferred but not required
Working as the office manager or Administrative assistant of an Engineering or Architectural office is an asset but not a requirement
Familiarity with QuickBooks accounting software is a plus
Sales and customer relationship experience is a plus
Benefits
Highly competitive pay
401k with 4% match.
Employee focused Health Benefit Package
Company
K2D Inc, Consulting Engineers
K2D is a professional mechanical, plumbing, and electrical engineering firm, which has been delivering outstanding services in California, Arizona, Washington, Colorado, and Nevada for several years.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase