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Montgomery County, PA · 10 hours ago

Judicial Assistant - Part-Time

Norristown, PA

Part-time

Onsite

New Grad, Entry Level

Montgomery County, PA is seeking a Judicial Assistant to work within a judge’s chambers at the Courthouse. The role involves daily administration tasks including processing legal documents, scheduling matters, and providing secretarial support to the law clerk while maintaining confidentiality and discretion.

GovernmentLaw EnforcementPublic SafetySocial Assistance

Responsibilities

Channels signing matters (civil, criminal and family) through the chambers, forwarding to the proper person or department, copying the appropriate parties

Drafts miscellaneous orders

Drafts and prepares verdict sheets for both civil and criminal trials; replaces appropriate pages in the Judge’s civil and criminal charge book after trial

Prepares divorce decrees, returning to the Prothonotary after the judge signs the documentation

Drafts miscellaneous civil and criminal orders

Types all orders, opinions, letter and memos for the Judge and Law Clerk

Reviews all orders from the courtroom; determines if further judicial action is required. Maintains record of action taken

Maintains Judge’s calendar; creates chambers schedule ensuring no conflicts; makes necessary adjustments

Addresses cancellations, late arrivals or emergencies that may occur. Notifies Court Services of Judge’s schedule (including changes), when trials settle/plea, are rescheduled, etc

Readies appropriate files for scheduling of hearings; schedules conferences when necessary

Responsible for keeping up to date on policies and procedures adopted by Judges and Court Administration

Processes incoming mail – dates and reads all documents; distributes to the appropriate person or department

Ensures all supplies are available in chambers

Files law books in the appropriate place

Maintains records for appeals, outstanding criminal matters, post-trial motions, and appealable and interlocutory civil argument matters

Performs related work as required

Non-remote work required

Qualification

Legal standards knowledgeShorthandClear handwritingComputer software proficiencyOffice equipment usageIndependenceJudgementEffective communicationInitiativeProblem-solving

Required

College Degree preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted

General knowledge of legal standards

Must possess ability to record, convey and present information, explain procedures and follow instructions

Shorthand and clear handwriting

Ability to utilize computer software/hardware and other office equipment such as a Dictaphone and phone system, necessary to carry out essential functions

Ability to carry out assignments requiring organization of materials and development of procedures

Ability to communicate effectively orally and in writing

Ability to establish and maintain effective working relationships

Must possess initiative and problem-solving skills

Must possess ability to function independently and exercise good judgement

Regularly required to stand; walk; sit; and talk and hear

Significant and repeated use of a keyboard

Occasionally required to lift and/or move up to 25 pounds

Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception

Preferred

Paralegal Certificate preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted