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Celebration Church TX · 1 month ago

Executive Assistant - Finance and Operations

Georgetown, TX

Full-time

Onsite

Mid Level

3+ years exp

Celebration Church TX is seeking an Executive Assistant for Finance and Operations to support the CFO/Executive Director. The role involves providing high-level administrative support, operational coordination, and managing complex schedules while maintaining professionalism and confidentiality.

Religious Institutions

Responsibilities

Serve as liaison between executive leadership and teams, fostering alignment, and follow-through

Coordinate strategic planning sessions and ensure execution of initiatives with clarity and excellence

Ensure proper information flow and communication across leadership levels

Facilitate meetings, align schedules, and manage the needs for shared commitments between CFO and Celebration Leadership Teams

Demonstrate executive presence and high emotional intelligence in representing the Finance office

Partner in the planning and logistics of executive-level gatherings, stewarding hospitality and guest relations for visiting pastors, partners, and guests to create meaningful experiences and excellent environments

Build and maintain relational equity across departments and ministry teams

Anticipate leadership needs and proactively address challenges with grace and discretion

Manage complex executive calendars with precision, ensuring strategic alignment and effective time management; ensure Executive Director’s schedule and priorities run smoothly

Prepare and manage agendas, materials, presentations, and minutes for recurring (e.g. Team Meetings) and strategic meetings (e.g. Board Meetings)

Track and follow up on meeting outcomes, ensuring task completion and project momentum

Optimize administrative processes and implement systems that improve productivity and communication

Coordinate conference calls and external meetings

Manage meeting logistics, including room setup, technology requirements, and materials distribution

Draft and coordinate executive-level communication, reports, briefings, and internal updates with clarity and professionalism

Assist Executive Director (in his role as ACU Board Member) with Austin Christian University (ACU) resources, presentations, and materials as assigned

Process and reconcile expenses, manage executive credit cards, and support budget tracking in alignment with organizational financial processes

Maintain high standards for confidentiality when handling sensitive organizational information

Contribute to the overall successful of Celebration Church by performing other duties as assigned

Qualification

Executive calendar managementProject managementEffective communicationAdministrative supportAttention to detailProfessional demeanorChristian valuesEmotional intelligenceAdaptabilityTime managementConfidentialityTeam collaboration

Required

Mature Christian who calls Celebration Church home and supports the Church's culture, vision, and values

Unwavering commitment to place Christ first in all you do

Desire to ensure people are known, loved, and celebrated

Continually seeking growth with Christ and encouraging others to do the same

Passion for excellence, always looking to improve

Deep understanding of the value of being part of a family that is unified for a greater cause

Must have completed all steps of Connection Point within 60 days of hire

Commitment to advancing the vision of Celebration Church through administrative support

Exceptionally organized with strong attention to detail

Effective communicator with high emotional intelligence

Professional demeanor

Adaptable in a fast-paced and dynamic environment

Manages multiple priorities and complex details with strong time management skills

Models trust, integrity and professionalism in maintaining sensitive information with the highest level of confidentiality, using highest discretion in disclosure and use of information

Willingly flexes schedule to support church events, projects, and leadership needs

Bachelor's degree (equivalent work or educational experience will be considered)

3+ years in administrative roles