Ropes & Gray LLP · 5 hours ago
Legal Executive Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$77K/yr - $117K/yrRopes & Gray is a leading global law firm known for its excellence in various legal practices. The Legal Executive Assistant (LEA) will support attorneys by managing day-to-day activities, ensuring smooth communication, and providing superior client service while maintaining confidentiality and professionalism.
ConsultingLaw EnforcementLegal
Responsibilities
Fosters open and frequent communication with teammates to ensure smooth and expeditious support to assigned lawyers. Cross-trains teammates ensuring same first-class service while away or out of the office
Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers
Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion. Suggests new processes/procedures to expedite projects and day-to-day workflow
Adopts partner specific scheduling protocols to optimize executive’s utilization, consolidating into meeting blocks, providing materials and confirming all logistics in advance
Demonstrates intimate knowledge of assignment’s work habits and preferences. Anticipates needs and shepherds work forward with limited direction
Develops strong understanding of (assigned lawyer’s) practice and clients. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the attorney keeping up-to-date client contacts in InterAction, as well as, detailed client/matter lists
Works closely with, and effectively manages, assigned lawyers’ practice to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately, including awareness of practice priorities and recurring commitments (E.g. boards and committees)
Efficiently reconciles and processes expenses daily
Reviews inbox, diary entries, calendar and other items to classify business and personal expenses. Reviews Chrome River and American Express Card to allocate expense items. Obtains receipts from lawyer or other means if available. Collaborates with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary
Actively manages timekeepers’ diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge. Edits and reviews entries to ensure conformity to best practices. Proactively manages lawyers to ensure entries meet submission deadlines. Obtains subject matter expert level knowledge of the billing process. Proactively communicates and collaborates with assigned billing coordinators. Coordinates the proper review of proformas, tracks, edits and updates, and facilitates final approval of bill to ensure timely delivery to client. Assists in meeting targets and year-end deadlines
Composes, edits and proofreads correspondence, presentations and other documents. Demonstrates exceptional technological/document production skills
Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate)
Applies best practice when arranging travel, utilizing agent assist and on-line tools appropriately. Monitors lawyer’s travel to ensure smooth arrival and departure. Maintains up-to-date travel preferences (frequent flyers, KTN, passport, etc.). Manages airline check-in and boarding passes for assigned lawyers (when appropriate). Creates contingency and disruption plans as needed, based on location
Proactively coaches lawyers to delegate non-billable tasks to their LEA allowing the lawyer to focus on legal work and engage in their practice. Tasks include, but are not limited to, printing, scanning, copying/binding, filing, notary services, document preparation and package shipment
Demonstrates an exceptional understanding of Microsoft Outlook. Utilizes creative problem-solving skills to solve challenging scheduling requirements. Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones
Rigorously monitors attorney’s inbox. Cleans-up, organizes and/or responds per lawyer preferences. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in iManage Workspaces
Actively contributes in secretarial huddles and other team related activity. Participates in focus groups, lunch and learns, and other knowledge sharing activity including the mentor program, when necessary
Maintains subject matter level expertise in the Firm’s core applications. Understands and adheres to best practices
Performs other work-related duties as assigned
Qualification
Required
College degree or equivalent
Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail in high pressure, fast paced environments
Strong interpersonal skills and the ability to build relationships with executives, senior stakeholders, internal and external lawyers, staff and clients
Expert communication skills
Proactive approach to problem-solving and strong decision-making capability
Preferred
Technical experience with legal software is preferred, including familiarity with billing systems, client intake platforms, business development tracking tools, and applications such as ChromeRiver and InTapp
Prior experience supporting Policy committee or board members a plus
Benefits
Comprehensive health and well-being benefits
Personal and professional development
Career growth opportunities
A collegial and supportive culture
Discretionary bonus based on performance
Company
Ropes & Gray LLP
Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row.
Founded in 1865
1001-5000 employees
H1B Sponsorship
Ropes & Gray LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (23)
2023 (24)
2022 (38)
2021 (21)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
B
Bruce Willman
Chief Financial Officer
Amanda Persaud
Partner
Recent News
bloomberglaw.com
2025-12-05
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