Skirball Cultural Center · 1 month ago
Administrative Assistant, Public Programs
Los Angeles, CA
Full-time
Onsite
New Grad, Entry LevelSkirball Cultural Center is seeking a qualified candidate for the position of Administrative Assistant in the Public Programs Department. This role supports the department in producing programs and ensures smooth coordination between various departments while handling administrative tasks.
EventsMuseums and Historical SitesNon ProfitSocial
Responsibilities
Monitor expenses to department budget; process invoices and check requests; maintain petty cash; organize and reconcile monthly departmental credit card transactions
Prepare a wide variety of routine correspondence, forms, documents, reports, mailings, and other lists
Gather and organize information and materials for presentation; provide information to the public and internally to the Skirball
Assist Adult Education program associate with coordination and distribution of class discussion guides, instructor rosters and other materials as needed
Support Adult Education program associate with coordination and distribution of instructor contracts as needed
Support Adult Education program associate with coordination of classroom logistics, including A/V technology needs, classroom coverage and other day-of-class needs
Create, maintain, and update department databases and files
Draft, edit, and compile copy for publication on the website, press releases, etc
Coordinate and actively participate in staff meetings: prepare agenda, take notes, and distribute minutes; organize and coordinate planning meetings and training sessions
Maintain calendars, schedule program, department, and supervisor appointments as directed
Act as department receptionist; meet, greet, and escort visitors; respond to telephone calls; check and respond to emails
Supervise the receipt and distribution of incoming and outgoing mail
Order and store office supplies; coordinate maintenance, repair, and/or replacement of office equipment
Coordinate travel arrangements and associated expenses for team members as well as artist travel and accommodation
Assist in the administration and operation of programs and special events as needed
Qualification
Required
Previous experience in an administrative support role
Excellent verbal and written communication skills
Strong organizational skills and attention to detail, deadlines, and follow-through
Ability to exercise good judgment and manage a changing and varied workload
Ability to work some weekends and evenings
Company
Skirball Cultural Center
Skirball Cultural Center presents museum exhibitions, Noah’s Ark family gallery, public programs, education, and event rentals.
Founded in 1996
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jessie Kornberg
President & CEO
Reuben J. Sanchez
Chief Financial Officer
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