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Phoenix House · 1 month ago

Senior Grant & Budget Manager (55372)

Brentwood, NY

Full-time

Onsite

Mid, Senior Level

$56K/yr - $84K/yr

2+ years exp

Phoenix Houses of Long Island, Inc. is seeking a qualified candidate to fill the full-time position of Senior Grant & Budget Manager in the Finance Department. The role involves assisting in the maintenance of reports, monitoring spending, and leading complex financial analysis to develop budgets, ensuring fiscal compliance and effective financial planning for the organization.

Health CareHospitalWellness

Responsibilities

Assist in the maintenance of reports to external agencies, including the State Offices for Mental Health (OMH), Alcoholism and Substance Abuse Services (OASAS) and Connections Grant

Monitor spending for Phoenix Houses of Long Island Inc. service contracts, and work with finance and program staff to correctly report expenditures

Collect, classify, evaluate, and analyze financial data submitted to Finance and prepare reports

Mitigate financial risk and ensure fiscal compliance with agency, state and federal laws and regulations

Lead complex financial analysis to develop budgets with the PHLI program directors

Analyze monthly financial statements of multiple programs and variance reports (i.e. budget vs. actual report) to advise program directors the best course of action to ensure financial plan is consistent with the organization’s strategic business plan and objectives

Monitor program expenses and revenue billings against approved budget and develop budget modification if necessary

Bill on contract awards and prepare the necessary billing documents, as appropriate. Track due dates and prepare reports for grantor agencies, verify invoices for allowable costs, and prepare monthly grant requests for reimbursement

Ensure all requirements by contracts administration and funders are met during grant closeout process, including submitting quarter, semi-annual, or annual reports

Assist in monthly, quarterly, and year-end-close, relating to all billable transactions and receivables at PHLI including the preparation of reports and reconciliations. Prepare monthly status and dashboard reports

Assist in the Agency Year-End financial and Single Audit in addition to Government Funded audits

Qualification

Budget analysisFinancial planningUS GAAP knowledgeAccounting Information SystemsOASAS/OMH regulationsAdvanced Excel skillsMicrosoft Office proficiencyResearch abilityDetail orientedEffective communication

Required

Bachelor's degree in Finance, Accounting, Public Administration, Economics, or a related field

Proven experience in budget analysis, financial planning, or similar role

Proficient in Microsoft Office, particularly Excel

Ability to research and analyze data and resolve issues; read, interpret and apply policies, procedures, laws, and regulations, read and interpret medical procedures and terminology

Ability to function independently, attend to detail, work under pressure, and complete tasks on time

Solid knowledge of US GAAP, Federal and State grants regulations, and governmental and nonprofit budgetary accounting

Solid knowledge of Accounting Information Systems and financial statements

Advanced data analysis skills and Excel skills, high proficiency with MS Word

Strong research ability and ability to manage multiple programs in high-pressure environment

Detail oriented and extremely organized

Effective, persuasive written and verbal communication skills

BS in Accounting and minimum of two-years nonprofit experience

Proficiency in MS Office, mainly Excel