Buckner International ยท 1 month ago
Database Coordinator
Dallas, Texas, United States
Full-time
Onsite
Mid Level
3+ years expBuckner International is a faith-based social service organization that has been transforming lives since 1879. They are seeking a Database Coordinator to maintain data integrity and updated donor records, ensuring accurate and strategic data management for effective donor stewardship.
CommunitiesElder CareHealth CareNon ProfitRetirement
Responsibilities
Develop and implement data structures and coding standards, such as HubSpot Workflows and Segments, to ensure records are accurate, consistent, and strategized. Maintain data integrity through proactive roadmaps and corrective updates
Routinely reconcile contact data in HubSpot and Virtuous database systems to ensure accuracy of data and maintain current communication preferences and subscriptions for all digital communications
Prepare standing and ad hoc email files for digital communications, publications, or events. This includes developing and running queries, segmentation and exports, and reviewing lists for accuracy and completeness before sending them to internal or external sources. Ensure changes found in lists are reflected in the database
Using project management methodologies, integrate data and information and serve as a liaison between departments as appropriate to align HubSpot platform functionality with business processes and goals
Process and maintain data imports from a variety of sources. This includes but is not limited to review and adjustment of files before importing, setting up new import profiles, running imports, and/or adjustment to records once imported
Routinely run data integrity queries to ensure accuracy of data on key data elements and make coding changes as needed
Retrieve and process returned mail received by the organization for address updates, donor communication preferences, and other updates as needed
Manage "family group" coding tags and updates for Buckner board of trustees, former trustees, employees, former employees, alumni, adoptive/foster parents, and other groups as identified
Prepare standing and ad hoc reports for development activities and events as needed
Serve as backup support for preparing standing and ad hoc mail files for direct mail, publications, events, or other mailings
Develop and deliver progress reports, proposals, requirements documentation, and presentations. Communicate with project stakeholders on an ongoing basis. Proactively manage changes in project scope, identify potential crises, and devise contingency plans
Motivate project team members and vendors and influence them to take positive action and accountability for their assigned work
Serve as backup and assist with gift imports and gift acknowledgment as needed
Serve as backup and assist with entry/import of new email addresses, opt-outs, and changes as needed
Complete online training and data management certification through Virtuous Academy and maintain a working knowledge of online tools integrated with donor management software (Virtuous). Maintain identified coding structure to support the use of online tools
Work as a productive and cooperating member of the Buckner Impact Advancement Team to attain established goals and objectives of Buckner International
Promote positive internal relationships with all Buckner staff
Timely and accurately prepare and proofread letters, memos, spreadsheets and other correspondence
Timely review and accurately process mail and other correspondence
Complete accurate and timely documentation
Qualification
Required
High School diploma or GED
Requires a minimum of three (3) years of successful experience working with customer relationship management software or donor management system and in a development/foundation department that included a comprehensive fundraising program
Requires proficiency with the HubSpot marketing platform and familiarity with integrations between HubSpot and other business tools
Requires proficient understanding of project management, process design and procedures development, and continuous improvement
Requires proficient ability to define problems, collect data, establish facts, and draw conclusions dealing with abstract variables
Requires ability to provide strategic and logistical planning and facilitate meetings and presentations as required
Ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects
Requires the ability to travel to various geographic locations, both domestic and international, with some overnight stays
Requires the ability to obtain and maintain the necessary documentation to travel internationally
Ability to drive assigned vehicle(s) or personal vehicle, with an appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy
Requires the ability to rent vehicles both domestically and internationally using required documentation
Must be age 21 or older to drive on behalf of Buckner
Requires ability to maintain confidentiality
Proficient working knowledge and ability to accurately and timely operate and perform computer-related tasks with specific equipment and software applications, including Microsoft Word, Excel, PowerPoint, and Outlook, required
Requires commitment to demonstrate Christ-like values, per Buckner Mission Statement
Preferred
Virtuous CRM experience preferred
Company
Buckner International
Since 1879 Buckner International has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life.
1001-5000 employees
H1B Sponsorship
Buckner International has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
Funding
Current Stage
Late StageLeadership Team
Albert Reyes
President and CEO
Jeff Gentry, CPA, CMA, CHFP
Senior Vice President and Chief Financial Officer
Company data provided by crunchbase