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U.S. Metals, Inc. · 1 month ago

Production Administrative Assistant

Torrington, CT

Full-time

Onsite

New Grad, Entry Level

$19/hr - $21.50/hr

Metals USA is a solid, growth oriented aluminum/stainless steel distribution center servicing the defense, aerospace and fabrication industries. They are seeking a Production Administrative Assistant to coordinate work orders and manage production documentation while ensuring accurate status reports and effective communication across departments.

Manufacturing

Responsibilities

Coordinates the distribution of work orders, material & pertinent information to expedite the flow of materials through the various departments to fulfill production schedule

Compiles and prepares documentation related to production sequence, material movement, machine schedules, vendor services and repair orders

Compiles data/information, such as production rates and progress, schedules updates, materials used and customer information to ensure that status reports are accurate

Coordinates with department supervisors and others to assess progress and discuss changes. Distributes production schedules and work orders to department leads

Provides documentation and information to account for production delays, difficulties, and changes to shipping schedules. Assists in resolving any administrative problems within the Production Department

Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner

Maintains electronic and hard copy filing systems

Works independently performing data entry, copying, and faxing, scanning and general clerical duties

Qualification

Clerical experienceMicrosoft OfficeERPAnalytical skillsMechanical aptitudeMath skillsProfessionalismCommunication skillsOrganizational skillsTime management

Required

High School Graduate or Equivalent

Prior clerical experience in an industrial manufacturing environment

Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization

Ability to prioritize workflow and projects

Ability to adapt quickly to change and work under tight deadlines; must be able to work in fast paced environment for extended period

Good analytical & organizational skills and dedication to completing projects in a timely manner

Must have mechanical aptitude and good math skills

Ability to adhere to standard office practices and procedures to include filing, customer service, attention to detail, organizational management, and time management

Ability to communicate both oral & written effectively with both internal & external customers

Ability to demonstrate professionalism & diplomacy to include telephone etiquette

Computer Literacy to include Microsoft Office Products and ERP