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Spear Physical Therapy · 3 hours ago

Payroll Coordinator

NYC Metro Area

Full-time

Onsite

Entry Level

$50K/yr - $55K/yr

1+ years exp

Spear Physical Therapy is the nation’s leading outpatient practice, recognized for excellence in physical and occupational therapy services. The Payroll Coordinator is responsible for the timely execution of payrolls and ensuring compliance with state regulations while providing support throughout the payroll cycle.

FitnessHealth CareMedical

Responsibilities

Conduct thorough reviews of employee timesheets to identify and resolve errors related to missing punches, overtime, job coding, and PTO entries

Manage the accurate input of payroll data, including exception reports and adjustments for new hires, terminations, Leaves of Absence, and variable pay (Incentive payments, PRP, bonuses, reimbursements)

Process and verify changes to employee records, including 401(k) contributions and other benefit deductions

Assist in running weekly payroll and provide essential coverage for the team as needed

Prepare and distribute payroll preview reports to managers by 12:00 PM on Monday of each pay week

Track and collect managerial approvals by 2:00pm on Tuesday, ensuring all discrepancies are addressed

Incorporate final adjustments and submit the finalized payroll for processing by the 3:00 PM Wednesday deadline

Run routine audit reports, like payroll registers and missing punch reports, to maintain data integrity

Serve as the primary point of contact for employees and managers, providing clear and helpful answers to payroll inquiries and assisting with timesheet approvals

Monitor pending PTO requests and coordinate with managers to ensure they are approved in a timely manner

Manage stop payment requests and collaborate with employees and the finance department to resolve any payment issues

Handle and organize all incoming mail for the HR/Payroll department

Qualification

Payroll processingData integrityHRIS system experienceExcel proficiencyTime managementCommunication skillsProblem-solvingAttention to detail

Required

One year of experience in an administrative, payroll, or human resource's role

Comfortable using all MS Office products, with proficiency in Excel

Special attention to detail and time management skills; ability to stay highly organized and focused with high volume of varying tasks

Proven ability to handle sensitive and confidential information with discretion and professionalism

Focus on Accuracy: ensuring data integrity and minimizing errors

Organized and capable of effectively managing a high volume of tasks and deadlines

Partner with HR and Benefits to ensure accurate pay on weekly and biweekly payroll based on approved leave schedules and exception reports

An eagerness to learn, anticipate needs, and take initiative to solve problems

Excellent communication as evidence by responding to all inquiries and requests within 24 hours, providing clear information for a first call / email resolution and always exercising a high degree of confidentiality and discretion

Preferred

Experience with a payroll/HRIS system is a plus (Dayforce is preferred but not required)

Benefits

Competitive compensation and benefits, including mental health support and professional development opportunities.

Mental health benefits, including paid time off and support services through Journey Live & an employer-sponsored EAP program.

Medical, Dental, Vision Benefits, and Commuter FSA Plan.

401(K) Safe Harbor Match: Spear will make a matching contribution equal to 100% of the first 3% of annual compensation, plus 50% of the next 2% of annual compensation. The total Spear matching contribution will not exceed 4% of your annual compensation.

Generous paid time off, including PTO, Floating Holidays, Company Holidays, and Mental Health days.

Commuter FSA Plans – pretax savings plans for travel to and from work.

Employee Perks: discounted rates for entertainment, travel, fitness, insurance plans, etc. Gym membership discounts with Blink & Crunch Fitness.

Company Events: Annual Summer Picnic and Holiday Awards Celebration.