Amgen · 3 weeks ago
Administrative Coordinator – Global Development, Oncology Late Development Team
Thousand Oaks, CA
Full-time
Hybrid
Entry, Mid Level
2+ years expAmgen is a leading biotechnology company dedicated to serving patients living with serious illnesses. In this role, you will provide high-level administrative support to executives and teams within the Global Development Oncology Late Development organization, ensuring efficient operations and coordination of activities.
BiotechnologyHealth CareManufacturingPharmaceutical
Responsibilities
Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions
Coordinate functional processes including invoicing, purchase orders, and vendor-related activities
Arrange domestic and international travel and prepare corresponding expense reports
Support development and formatting of slide presentations
Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records
Organize and manage departmental administrative files and documentation
Manage administrative aspects of relationships with external experts, vendors, and partners
Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations
Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met
Organize and facilitate large on-site and off-site meetings
Assist with special projects and initiatives as requested by Executive Directors and department leadership
Maintain membership, subscriptions, and departmental dues
Initiate and facilitate cross-functional meetings
Manage timely registration for conferences, congresses, seminars, and internal events
Provide backup administrative support to other department ACs as needed
Qualification
Required
Associate's degree and 2 years of administrative experience
2 years in a technical school setting with hands-on experience
High school diploma / GED and 4 years of administrative experience
Preferred
Positive, proactive mindset with a solution-oriented approach
Proficiency with Amgen systems, technologies, and platforms
Polite, professional, and highly collaborative team player
5+ years of administrative support experience within Amgen, supporting large teams and varying leadership levels
Strong written, verbal, and presentation communication skills
Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems
Experience supporting remote staff
Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams
Strategic thinker with the ability to anticipate needs and resolve logistical challenges
Ability to thrive in a fast-paced, deadline-driven environment
Demonstrated discretion and professionalism in handling confidential information
Benefits
A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible.
Company
Amgen
Amgen is a biotechnology company that develops and manufactures human therapeutics for various illnesses and diseases.
10001+ employees
H1B Sponsorship
Amgen has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (429)
2024 (485)
2023 (485)
2022 (540)
2021 (460)
2020 (444)
Funding
Current Stage
Public CompanyTotal Funding
$28.5B2022-12-12Post Ipo Debt· $28.5B
1983-06-17IPO
Leadership Team
Robert Bradway
Chairman and Chief Executive Officer
Jay Bradner
Executive Vice President of R&D, and Chief Scientific Officer
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