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Uniting Voices Chicago · 1 month ago

Program Assistant

Chicago, IL

Full-time

Hybrid

New Grad, Entry Level

Uniting Voices Chicago is a non-profit organization that empowers youth through music. The Program Assistant plays a vital role in supporting Neighborhood Choir Programs by engaging with singers and their families, handling administrative tasks, and fostering community relationships.

MusicNon ProfitPerforming Arts

Responsibilities

Be a strong advocate and ambassador for the mission and legacy of Uniting Voices Chicago by welcoming new families, maintaining strong relationships with current families, assisting with recruitment, and attending community events

Supervise singers before and after rehearsals to ensure all singers are safe and well-behaved

Supervise singers’ arrival and dismissal at all rehearsals and concerts. Plan to arrive thirty minutes prior to rehearsal and leave thirty minutes after rehearsal ends

Communicate regularly with community partners to ensure the best possible experiences for all stakeholders

Send weekly emails to families with pertinent information such as schedules and upcoming events

Assist with tour accounting and attend the annual tour in the Spring. Tours are National and usually span three to four days

Distribute flyers for fundraisers, events, and other Uniting Voices Chicago activities

Communicate effectively with families to foster deep and meaningful relationships with Uniting Voices Chicago

Maintain strong relationships with singers and families to ensure continued participation throughout the year. Give detailed reports when a singer discontinues participation

Collect and track registration and attendance, and report updates to the conductor and office regularly

Create monthly calendars in a timely manner, submit to the office and conductor for edits, and distribute paper and digital copies to families

Actively participate in weekly Program Team meetings

Communicate regularly with the Program Team to ensure equitable experiences amongst all programs

Attend and assist with organization-wide events

Collect payments for tuition, fundraising, and tour from singers, issue receipts, and deliver to the main office. Keep accurate records of all transactions

Qualification

Community EngagementGoogle SuiteRelationship BuildingYouthTeam CollaborationCreativityFlexibilitySelf-motivationEmotional Intelligence

Required

Passion for working with diverse youth ages 8-18 and for fostering deep and authentic relationships with their families and communities

Strong understanding of Google Suite, specifically Google Docs and Google Sheets

Commitment to collaboration in a team, as part of a larger organizational staff and with families and community partners in a mission-driven environment

Dedication to anti-racism and equity

Creativity, flexibility, self-motivation, energy, and enthusiasm for this vitally important work

Supervise singers before and after rehearsals to ensure all singers are safe and well-behaved

Supervise singers' arrival and dismissal at all rehearsals and concerts. Plan to arrive thirty minutes prior to rehearsal and leave thirty minutes after rehearsal ends