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Hydrosat · 1 month ago

Operations & Procurement Coordinator (Office & Lab)

Carlsbad, CA

Full-time

Onsite

Senior Level

$80K/yr - $110K/yr

7+ years exp

Hydrosat is a deep-tech company leveraging thermal imagery from space to measure water stress in agriculture and mitigate climate change impacts. The Operations & Procurement Coordinator will lead office and facilities operations, manage specialized lab environments, and provide executive administrative support to ensure a safe, efficient, and well-maintained workplace.

AerospaceAgTechAnalyticsArtificial Intelligence (AI)Big DataGeospatialInformation ServicesMachine Learning

Responsibilities

Provide comprehensive management of our Carlsbad office including the laboratory, and manufacturing space operations. This includes maintenance scheduling, janitorial coordination, and vendor management

Work closely with the CTO, Chief of Corporate Operations, Director of HR and other team members to support the Carlsbad team needs (including both Carlsbad in-person and remote-reporting employees)

Manage inventory for office supplies, cleanroom gowning materials, and production programs; maintain accurate records and timely replenishment

Coordinate procurement processes, vendor onboarding, and supply agreements for office and lab needs

Maintain calibration records for test equipment and arrange repairs or improvements

Manage office access systems (badges, keys, security passes) and coordinate with IT for equipment setup and asset tracking

Organize logistics for internal meetings, workshops, and major travel events; assist with cross-departmental and org-wide events

Support leadership with administrative tasks, including NDA processing and procurement documentation

Serve as primary point of contact for facilities-related inquiries and ensure compliance with safety and cleanliness standards

Foster a positive office culture and contribute to process improvements for efficiency

Qualification

Facilities managementProcurement processesExecutive administrative supportVendor managementInventory managementAnalytical skillsCommunication skillsProblem-solving skillsOrganizational skillsInterpersonal skillsAttention to detailSelf-starter

Required

Proven experience managing executive administrative and office functions (with a minimum of 7 years experience)

Proficiency in English (written and spoken)

Unquestionable integrity, discretion managing sensitive information, maintain a professional demeanor, and strives to always treat others with dignity and respect

Exceptional communication and interpersonal skills, with the ability to effectively interact with stakeholders at all levels of the organization

Highly organized and attentive to detail in verifying data and records

Detail-oriented with strong analytical and problem-solving abilities, capable of identifying trends, patterns, and areas for improvement

Solid problem solving and ability to provide solutions when issues or deficiencies are identified

Proven ability to thrive in a fast-paced, dynamic environment, manage competing priorities effectively, and adapt to changing circumstances

Develop effective workflows with a desire to improve processes and leverage technology to increase efficiency

Willingness to take on added responsibilities as company needs arise

Reliable self-starter, self-motivated with high drive for productivity and efficiency