MIT Lincoln Laboratory · 1 week ago
Group Administrative Assistant
Lexington, MA
Full-time
Hybrid
Senior Level
$32/hr - $38.10/hr
5+ years expMIT Lincoln Laboratory is a leader in technological advancements for the United States Department of the Air Force. The Group Administrative Assistant will be responsible for the daily operations of a busy office, providing essential administrative support and coordinating various group activities.
BiotechnologyInformation TechnologyNational SecuritySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Answering phones, distributing mail, and maintaining office supplies
Scheduling meetings and maintaining group and group leader calendars using Microsoft Outlook
Entering shopping carts, timesheets, vacation time, work orders, ship orders, locksmith, and catering requests
Creating and distributing group seminar schedules, updates, and event information and handling group email lists and communication
Lead coordination and organizational efforts for workshops and conferences
Arranging domestic and foreign travel and processing expense vouchers and sending security clearances related to travel
Obtaining and using group Procurement Card (Pcard) for purchases and providing purchase verification documentation
Coordinating group events
Preparing and submitting release review requests
Serving as Organization Training Representative (OTR) for group, overseeing training requirements for staff
Coordinating interviews with Human Resources and entering hiring requisitions using SuccessFactors
Provisioning office space for new staff and providing them with group information and resources
Monitoring group SIPRnet email account to send and receive classified information
Maintaining and updating Group 109 Community page on lab intranet, and group Welcome Packet for new staff
Updating group Emergency Action Plan and serving as EHS representative for group
Working with Security on annual reviews and classified material disposal, overseeing daily check of group security containers and rooms
Help in coordinating meetings and providing temporary coverage in a secure facility (if there is candidate interest)
Qualification
Required
High School graduate, with at least 5 years of directly related administrative experience. Post high-school education will count toward experience
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is required
Demonstrated strong written and oral communication skills, interpersonal skills, and organizational skills
Ability to multitask and support several initiatives
The ability to work independently under minimal direction with a strong attention to detail
Candidates should be able to demonstrate effective organizational skills and a confident approach in problem solving abilities
Ability to obtain and maintain a DoW clearance is required
Preferred
Familiarity with SAP, Concur, Zoom, and SIPRNet
Experience in a technology and/or security environment
Benefits
Comprehensive health, dental, and vision plans
MIT-funded pension
Matching 401K
Paid leave (including vacation, sick, parental, military, etc.)
Tuition reimbursement and continuing education programs
Mentorship programs
A range of work-life balance options
... and much more!
Company
MIT Lincoln Laboratory
MIT Lincoln Laboratory is a federally funded research and development center chartered to apply advanced technology to problems of national security.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.25MKey Investors
Patrick J. McGovern Foundation
2023-12-20Grant· $0.25M
Leadership Team
Israel Soibelman
Chief Strategy Officer
Recent News
2025-11-20
2025-10-23
2025-10-17
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