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Zepz · 1 day ago

Executive Assistant to the CEO - 9 Month FTC

United States

Full-time

Remote

Mid, Senior Level

3+ years exp

Zepz is a fintech company focused on breaking down barriers for cross-border communities through innovative financial solutions. They are looking for a highly organized Executive Assistant to support the CEO, managing day-to-day operations and facilitating strategic priorities.

Financial ServicesFinTechMobile PaymentsPayments

Responsibilities

Manage the CEO's calendar, scheduling meetings, appointments, and travel

Handle all incoming communication (emails, calls, etc.), prioritizing and responding on behalf of the CEO where appropriate

Prepare and organize materials for meetings, including reports, presentations, and briefing documents

Attend meetings with or on behalf of the CEO, capturing minutes and action items

Assist the CEO in tracking and managing key company projects, ensuring deadlines are met

Collaborate with various departments to follow up on deliverables, gather information, and prepare progress reports

Coordinate special projects as assigned, ensuring that all stakeholders are informed and engaged

Support the CEO in reviewing, analyzing, and summarizing financial reports, including budgets, forecasts, and performance metrics

Assist with the preparation of investor updates, board presentations, and key internal communications

Liaise with the finance team to handle expense reporting, budget tracking, and other financial tasks as needed

Serve as a primary point of contact for high-level external relationships, including investors, partners, and clients

Coordinate investor meetings, calls, and presentations, ensuring that all materials are prepared and attendees are briefed

Manage confidential documents and ensure all sensitive information is handled with discretion

Conduct research and analysis on industry trends, competitors, and emerging technologies to support the CEO's decision-making process

Assist in preparing strategic plans, agendas, and presentations for executive meetings and industry events

Proactively identify opportunities to improve operational efficiency and streamline the CEO’s workload

Arrange detailed travel itineraries for domestic and international trips, including flights, accommodations, and logistics

Plan and coordinate company events, leadership off-sites, and external meetings with key stakeholders

Qualification

Executive Assistant experienceFinancial analysisProject managementMicrosoft OfficeG-SuiteDiscretionProfessionalismCommunication skillsOrganizational skillsProblem-solving mindsetAttention to detail