The University of Texas at Austin · 1 month ago
Events Program Coordinator, Department of Statistics and Data Sciences
UT MAIN CAMPUS
Full-time
Onsite
Entry Level
2+ years expThe University of Texas at Austin is seeking an Events Program Coordinator in the Department of Statistics and Data Sciences. The role involves planning and coordinating various departmental events, ensuring compliance with university policies, and providing administrative support to enhance community engagement and departmental success.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Assist with planning, developing, and coordinating large meetings, workshops, conferences, seminars, student recruitment and orientation, and other departmental events
Includes preparing appropriate event forms and budgets, gathering quotes from outside vendors, reserving spaces, ordering catering and event materials, developing communications, coordinating travel, and helping participants and speakers as needed
Collaborate and work closely with other staff to guarantee compliance with UT policies and procedures and to ensure UT branding consistency and effective outreach
Create and distribute event communications across multiple channels, including email, digital signage, newsletters, and social media
Maintain and update marketing materials, promotional calendars, and email lists
Ensure smooth day-of operations by overseeing onsite logistics during events, including the setup and breakdown of event spaces, and serve as the contact for vendors and other participants
Track budgets, gather receipts and invoices, and coordinate payments and reimbursements
Receive feedback and identify improvements
Responsible for planning, coordinating, and executing events that support community development, department success, and student engagement
Work with departmental leadership and senior staff to develop and implement operational standards and processes to meet program goals
Recommend and execute improvements to event policies, procedures, and delivery methods
Collaborate with department staff to plan and deliver events
Maintain consistent communication with internal and external stakeholders, including faculty, student organizations, alumni, and employers to ensure alignment and engagement
Assist with financial and administrative aspects of events, including budgeting, contract management, and payment processing, in coordination with department leadership and senior staff
Prepare professional communications as requested by department leadership and senior staff
Schedule and participate in department and staff meetings
Respond to all requests promptly
Manage department calendars and update website as needed
Process requests for travel authorizations and arrangements as needed, working closely with the travel associate
Coordinate stakeholder activities, routine communication, and contracts
Develop and maintain strong relationships with faculty and staff team
Perform other duties as assigned to meet operational needs
Qualification
Required
Bachelor's degree and a minimum of two years of progressively responsible experience in event coordination, program management, or a related field. Equivalent combination of relevant education and professional experience may be considered
Demonstrated excellence in written and verbal communication, with the ability to tailor messaging to various audiences
Strong strategic and creative thinking skills, with the capacity to work independently, take initiative, and contribute effectively within a collaborative team environment
Proven ability to build positive relationships and collaborate effectively with students, faculty, staff, and external partners in a higher education setting
Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing circumstances in a fast-paced environment
Preferred
Direct experience working in a higher education environment, with a strong understanding of student engagement, academic culture, and community building
Proficiency in Microsoft 365, Adobe, and Canva, with the ability to design professional event materials and presentations
Familiarity with UT Austin administrative policies, procedures, and systems
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
Crunchbase News
2025-12-16
Crunchbase News
2025-11-06
2025-02-18
Company data provided by crunchbase