Gallagher · 5 hours ago
Executive Assistant
Philadelphia, PA
Full-time
Onsite
Mid, Senior LevelGallagher is a company that helps clients face risk with confidence, providing a client-centric suite of consulting tools and advanced data analytics. They are seeking a highly organized and proactive Executive Assistant to support the CEO, manage complex schedules, coordinate travel arrangements, and ensure seamless day-to-day operations.
ConsultingFinancial ServicesInsuranceManagement ConsultingRisk Management
Hiring Manager
Katey Fagiano
Responsibilities
Manage the CEO’s calendar with precision, including scheduling meetings, appointments, and events
Coordinate with internal and external stakeholders to prioritize and resolve scheduling conflicts
Ensure the CEO is well-prepared for meetings by organizing agendas, briefing materials, and follow-ups
Plan and execute complex domestic and international travel arrangements, including flights, accommodations, and ground transportation
Prepare detailed itineraries and ensure all travel logistics align with the CEO’s preferences and business needs
Handle last-minute changes and troubleshoot travel-related issues promptly
Serve as the primary point of contact for the CEO, managing incoming communications and prioritizing urgent matters
Draft, proofread, and edit correspondence, presentations, and reports on behalf of the CEO
Maintain confidentiality and discretion in handling sensitive information
Organize and maintain files, records, and documentation for the CEO
Assist in preparing materials for board meetings, executive presentations, and other high-level engagements
Manage expense reports and ensure timely reconciliation
Build and maintain strong relationships with internal teams, clients, and external partners
Represent the CEO professionally in interactions with stakeholders
Support the CEO in executing strategic initiatives and special projects as needed
Conduct research and provide insights to aid decision-making
Qualification
Required
Proven experience as an Executive Assistant, preferably supporting C-suite executives
Exceptional organizational and time-management skills
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to adapt to changing priorities and work under pressure
Excellent verbal and written communication skills
High level of professionalism, discretion, and confidentiality
Experience in managing complex travel arrangements and schedules
Preferred
Familiarity with travel management tools and scheduling software
Background in insurance, risk management, or related industries is a plus
Benefits
Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave
Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program
Company
Gallagher
Gallagher is an international insurance brokerage and risk management services firm.
Founded in 1927
10001+ employees
H1B Sponsorship
Gallagher has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (58)
2024 (31)
2023 (32)
2022 (45)
2021 (36)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$9.7B2024-12-09Post Ipo Equity· $8.5B
2023-06-22Post Ipo Debt· $1.2B
1984-06-29IPO
Leadership Team
Alec Herring
Area Senior Vice President
Mark Gresser
Executive Vice President
Recent News
2025-12-04
2025-11-19
Company data provided by crunchbase