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Cypress HCM · 4 hours ago

Executive Assistant, 36610438

United States

Contract

Remote

Senior Level

$28/hr - $30.42/hr

5+ years exp

Cypress HCM is seeking an experienced Executive Assistant to support their Senior Leadership team. The role involves managing travel arrangements, coordinating meetings, and providing administrative support to senior leaders, ensuring smooth operations in a fast-paced environment.

Human ResourcesInformation TechnologyStaffing Agency

Growth Opportunities

Responsibilities

Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the region

Proactively identify and address any issues that may arise during travel, providing quick and effective solutions

In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating

Partner with VP+ Executive Assistant’s when applicable to provide on the ground support when VP+ leaders are traveling in-region

Act as a point of contact for executives during their travels, offering support and assistance as needed

Expense management duties, which includes submitting expense reports and receipts in a timely manner

Qualification

Microsoft Office SuiteZoomProject ManagementExpense ManagementAI Tools IntegrationProfessional DemeanorInterpersonal SkillsCommunication SkillsDetail-Oriented

Required

5+ years experience supporting VP level or above

Exceptional communication skills and are highly organized with ability to manage a variety of high priority projects from multiple management and professional levels

Proficiency in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs

Desire to grow and take on your own projects

Professional demeanor and soft-skills

Positive and personable can-do attitude

Experience handling confidential materials

Experience in leveraging or critically thinking about how to integrate AI tools into work processes, decision-making, or problem-solving. (Copilot, Zoom's Companion AI, etc.)

Successful management of several high priority projects at once

Successful management of high-volume schedules under frequently shifting priorities

Proficiency in Microsoft Office suite and Zoom

Professional demeanor