The Wright Center for Graduate Medical Education · 1 month ago
Executive Administrative Assistant to the President/CEO
Scranton,PA,US
Full-time
Onsite
Mid LevelThe Wright Center for Graduate Medical Education is seeking an Executive Administrative Assistant to provide high-level administrative support to the President/CEO. This role involves managing the executive's calendar, facilitating communication with internal departments, and ensuring efficient office operations while maintaining confidentiality and professionalism.
Higher Education
Responsibilities
Work directly with the Office of the President EA team to support all aspects of the President/CEO’s daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule
Manage an extremely active calendar of business meetings, personal appointments, and patient care responsibilities on behalf of the President/CEO, ensuring conflicts are communicated and addressed as priority
Establish a seamless communication link between the Office of the President/CEO and internal departments, showcasing leadership skills to uphold credibility, trust, and to garner support from the executive management team
Establish strong and efficient communication and collaboration with the President/CEO to provide thorough updates on forthcoming commitments and responsibilities, with diligent follow-up
Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications
Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives
Prepare, reconcile, and submit credit card expenses, expense reports and Accounts Payable invoices
Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner
Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by the President/CEO
Support Office of the President in preparing presentations, communications, and reports for President/CEO, and other Executives as needed
Maintain confidential and sensitive information
Assist in community-focused events as necessary
Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week
Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
Be an ambassador for the mission of the organization
Support other interdepartmental executive administrative assistants as needed
Understand institutional policies and procedures
Demonstrate the ability to work independently as well as collaboratively
Demonstrate excellent organizational skills and the ability to manage multiple tasks simultaneously
Other duties as assigned
Qualification
Required
Bachelor's degree in Business, Healthcare or related field required
Excellent professional skills along with multi-tasking abilities
Strong analytical, organizational and time management skills
Excellent interpersonal, written and verbal communication skills
Possess excellent judgement and the ability to communicate with all levels of the organization including executive senior staff and the board of directors, as well as outside community partners
Excellent computer skills, as well as proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform are required
Willingness to work a flexible schedule aligned with the Executive's expectations
High level of professionalism and confidentiality required at all times
Valid driver's license with reliable access to an automobile or reliable access to transportation to assigned work areas
Preferred
Masters preferred
Previous experience as an executive administrative assistant preferred
Company
The Wright Center for Graduate Medical Education
The Wright Center’s Internal Medicine, Family Medicine and Psychiatry Residencies, as well as our Cardiovascular Disease and Gastroenterology Fellowships, were designed to empower residents as innovators and nimble leaders responsive to the needs of the community they serve.
Founded in 1976
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Linda Thomas-Hemak
President and CEO
Sandra Yastremski CPA
Chief Financial Officer
Company data provided by crunchbase