Apply on Employer Site

Kelley Drye & Warren LLP · 1 day ago

Billing Specialist

NYC Metro Area

Full-time

Onsite

Mid, Senior Level

$80K/yr - $100K/yr

5+ years exp

Kelley Drye & Warren LLP is a powerhouse firm with the heart of a boutique, seeking a Billing Specialist in their New York office. The role involves managing the entire billing process for multiple partners, ensuring adherence to client billing guidelines, and executing complex billing tasks.

Legal

Culture & Values

Hiring Manager

Alexa Guarino, MBA

Responsibilities

Manage the complete billing process, for approximately 10+ Partners, on a monthly basis

Review pre-bills for accuracy, including rates, discounts and formatting

Edit pre-bills and prepare invoices in a timely manner. Direct communication with the Partners and Assistants will be necessary

Execute complex bills, such as split-party/multi-payor and flat fee task code billing

Ensure client billing guidelines are reviewed, documented and adhered to

Send invoices electronically and make certain that all e-billing issues are identified and promptly resolved

Maintain documentation of procedures, deadlines and other Partner preferences related to their billings

Alert management to any billing issues so they can intervene when necessary

Research and respond to internal and external inquiries regarding all aspects of billing

Running reports and creating spreadsheets will be necessary

Monitor all aspects of WIP to ensure it is billed on schedule and identify problem inventory for potential write-off. Direct communication with the Partners and Secretaries will be necessary

Support Client and Partner requests for accrual information that is timely and accurate

Act as the point of contact when staff members are out of the office

Provide backup and/or assistance to other team members when necessary

Assist with special projects as needed

Work cooperatively with Collections staff and assist with accounts receivable/unapplied cash issues to minimize outstanding and credit balances

Qualification

CMS ClassicAderant ExpertLEDES filesMS ExcelMS WordAnalytical skillsSelf-directedCommunication skillsProblem-solving skillsTeamwork

Required

Bachelor's degree with 5-7 years of applicable work experience in a large law firm setting

Computer proficient with strong MS Excel and MS Word skills

Clear understanding of reading and editing LEDES files required

Strong understanding of split-party/multi-payor invoicing

Excellent written and oral communication skills

Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team

Ability to establish and maintain good working relationships with others

Excellent analytical and problem-solving skills

Ability to work in a high pressure environment with a high degree of accuracy

Can organize, prioritize, plan and multi-task to effectively meet deadlines

Ability to occasionally work outside of established business hours to meet deadlines

Preferred

CMS Classic or Aderant Expert experience

Company

Kelley Drye & Warren LLP

Kelley Drye is an AmLaw 200 law firm of more than 350 lawyers and other professionals practicing in New York, NY; Washington, D.C.; Chicago, IL; Houston, TX, Los Angeles, CA; San Diego, CA; Parsippany, NJ; and Stamford, CT.

Founded in 1836

New York, New York, USA

501-1000 employees