Pepperdine University ยท 1 month ago
Coordinator, Study Abroad Enrollment and Preparations
Malibu, CA
Full-time
Onsite
Entry Level
$21.63/hr - $23.31/hr
1+ years expPepperdine University is seeking a Coordinator for Study Abroad Enrollment and Preparations to assist with the admissions process and preparations for international programs. This role is essential in managing student application records, processing vital documents, and supporting visa processes to facilitate students' study abroad experiences.
EducationHigher EducationUniversities
Responsibilities
Assisting with the Student Admissions Process: Work with Associate Director and Manager to maintain student application records. Update admissions statuses. Open and close applications. Maintain application notes. Contact students with admissions process information. Prepare materials for contract signing and waitlist sessions
Processing and Tracking Student Vital Documents: Process incoming vital documents including passport copies, health clearance forms, flight itineraries, homestay forms, visa copies, and other study abroad preparation documents. Check all documents for validity. Maintain checklist records to track which students have turned in documents. Record passport information. File and organize validated documents. Contact students with reminders about vital documents when they have missed deadlines or submitted incorrect documents. Coordinate Second Passport acquisition for selected students (including student communication, organization, creation of support letters)
Front Office Duties: Welcome visitors and assist with fielding inquiries via phone, email, or walk-in appointment. Serve as primary backup for Office Manager during vacations and out-of-office times
Assisting Student and Faculty Visa Processes: Assist with preparation for visa workshops. Check visa materials for errors and notify students or faculty when necessary. Compile visa packets for shipment. Maintain visa document student records. Check visa copies for validity
Coordinate study abroad student information management system implementation and enrollment management in conjunction with external constituents and other members of the IP team
Support IP events and special projects (Orientations, Staff Retreats, Student Reentry Events and International Education Events) as needed
Perform other duties as assigned including coordinating aspects of the student admissions and preparation processes
Uphold University mission through work performed
Qualification
Required
Bachelor's Degree
1+ years of professional office experience and experience with data input
Excellent attention to detail, conscientiousness, professionalism, ability to work under pressure, strong interpersonal skills
Ability to work on a mac-based computer
Proficient in Microsoft Office, especially Excel
Ability to use standard office equipment (phone, fax machine, copy machine)
Preferred
Study abroad experience
Familiarity with Pepperdine culture, group travel, study abroad/experiential education, database management, and admissions processes
Advanced skills in Microsoft Office, especially Excel
Knowledge and experience with PeopleSoft and Google products
Benefits
Pepperdine offers a robust and highly competitive benefits package.
Company
Pepperdine University
Pepperdine University is a Christian university committed to the highest standards of academic excellence and Christian values.
501-1000 employees
H1B Sponsorship
Pepperdine University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (11)
2023 (9)
2022 (9)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Phil Phillips
Executive Vice President and Chief Operating Officer at Pepperdine University
Jeff Pippin
Senior Vice President and Chief Investment Officer
Recent News
Company data provided by crunchbase