Apply on Employer Site

Cushman & Wakefield · 3 hours ago

Portfolio Administration Coordinator

St Louis, MO

Full-time

Onsite

New Grad, Entry Level

$18.39/hr - $21.63/hr

Cushman & Wakefield is a leading global real estate services firm, and they are seeking a Portfolio Administration Coordinator. This role involves reviewing property documents, maintaining critical location data, and ensuring financial obligations are met as part of the lease administration process.

CommercialCommercial Real EstateConsultingLeasingLegalProperty Management

H1B Sponsor Likely

Responsibilities

Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required

Ensure proper document management measures are followed for all leased, owned and other associated documents

Maintain file retrieval/storage, scan documents, and open/distribute mail

Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct

Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents

Directly responsible for dispute resolution with landlord for any identified discrepancies

Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner

Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations

Communicate frequently with internal and external partners

Notify client of critical dates, real estate policies and procedures, and assist with general inquiries

Request and process certificates of insurance as required by the lease document

Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms

Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords

Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements

Establish task priorities and create schedules for portfolio objectives

Able to manage multiple projects/priorities in a fast-paced environment

Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions

Assist or oversee special projects as requested by the client or leadership

Partner with the manager and transition team to get new accounts established quickly and smoothly

Assist manager or oversee the creation and continuous updates to process playbooks

Provide guidance and direction to other Portfolio Lease Analysts on various tasks and projects

Train new associates

Continuously seek business expansion opportunities with existing clients and develop those opportunities

Stay up to date on the latest industry standards and trends

Qualification

Lease administrationDocument managementFinancial analysisData auditingClient communication

Required

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process