Oklahoma State University · 4 hours ago
Executive Assistant
Stillwater, OK
Full-time
Onsite
Senior Level
$60K/yr - $80K/yr
7+ years expOklahoma State University is seeking an Executive Assistant to the Chief Operating Officer (COO) to provide primary administrative and operational support. This role requires exceptional organizational skills and the ability to manage complex priorities, ensuring effective communication and coordination across various operational units.
EducationSocial ImpactUniversities
Responsibilities
Serve as the primary administrative point of contact for the COO, acting as a liaison across system-wide operational units
Anticipate and execute high-level administrative needs, ensuring the COO is prepared, informed, and positioned to lead operational priorities
Support cross-divisional communication and coordination for enterprise initiatives led by the COO
Draft, review, and route executive correspondence, memos, briefings, and communications with professionalism and strategic awareness
Additional supporting tasks as needed
Maintain and optimize a complex executive calendar, ensuring alignment with institutional priorities and operational demands
Manage scheduling across diverse stakeholders, including system leadership, internal divisions, government officials, campus partners, and external organizations
Prepare agendas, briefing materials, presentations, and summaries for meetings and events, ensuring the COO is equipped with key insights and action items
Monitor urgent matters, proactively prioritize time-sensitive operational updates, and facilitate swift communication when needed
Support the COO in coordinating work across operational areas, including but not limited to: Human Resources, Facilities Management, Long-Range Planning, Legislative Affairs, Information Technology, Police and Campus Safety, Parking and Transit Services, Ombudsman Services, OSU A&M Board of Regents, President’s Office administrative functions
Track, monitor, and follow up on deliverables, deadlines, institutional reporting, and cross-system operational initiatives
Maintain internal systems for organizing updates, approvals, tracking progress, and ensuring visibility on ongoing operational projects
Coordinate logistics and communications for external meetings with state and federal officials, community leaders, system partners, and professional organizations as needed
Represent the COO professionally in communications and engagements, upholding institutional priorities and confidentiality
Qualification
Required
High school/GED and 7 years of executive or comparable support experience. Post-secondary education may substitute for years of required experience
Strong understanding of organizational operations, executive support needs, and cross-department coordination
Exceptional organizational skills with the ability to manage competing priorities in a high-velocity environment
Professional discretion, judgment, and strict confidentiality
Excellent written and verbal communication skills with executive polish
Advanced proficiency in Microsoft Office Suite, calendar platforms, project coordination tools, and administrative systems
Ability to synthesize information quickly and translate complex updates into concise executive summaries
Demonstrated ability to build trust and credibility across diverse internal and external stakeholders
Company
Oklahoma State University
Oklahoma State University is a modern land-grant university that prepares students for success. OSU is America’s Brightest Orange.
1001-5000 employees
H1B Sponsorship
Oklahoma State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (63)
2023 (83)
2022 (68)
2021 (60)
2020 (70)
Funding
Current Stage
Late StageTotal Funding
$261.63MKey Investors
State of OklahomaU.S. Department of AgricultureU.S. Environmental Protection Agency
2025-05-29Grant· $250M
2024-12-10Grant· $0.09M
2024-07-17Grant· $10M
Leadership Team
William Paiva
Executive Director & Founder | Center for Health Systems Innovation (CHSI)
Recent News
The Journal Record
2025-11-11
The Journal Record
2025-11-08
The Journal Record
2025-11-01
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