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Omnicom Health · 3 hours ago

Associate Project Manager

New York, NY

Full-time

Onsite

Entry Level

$50K/yr - $70K/yr

1+ years exp

Omnicom Health is a company focused on developing exceptional talent in the advertising field. They are seeking an Associate Project Manager who will coordinate efforts across larger agency accounts, manage job flow, and ensure compliance with internal processes.

Communications InfrastructureHealth Care

H1B Sponsor Likely

Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

Open job number and job site on blink when requested from account service

Prepare and maintain job jacket to reflect accurate job history

Setup and attend all start-up meetings

Develop timelines with input from relevant departments

Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)

Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally

Ensure timely development of color breaks and spec sheets by coordinating with production and Art Director prior to pre-mechanical meetings

Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release

Route jobs through all relevant departments and secure signatures at all stages of the job

Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)

If procedures are not followed, alert the Director of Project Management

Demonstrate proficient use of EAS for timesheets and financials

Create and input estimates, PO’s and TO’s

Review weekly estimate vs. actuals report

Submit accurate timesheets on a daily basis

Demonstrate proficient use of blink

Prepare and submit jobs for regulatory review

Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)

Coordinate and run weekly status meetings

Attend client status meeting and develop/distribute client status report to Account Services

Attend client calls and create client contact report (CCR) and send to Account Services

Monitor jobs and alert team to possible delays/issues, assure open communication among team members

Maintain organized email archives

Develop knowledge of Client's process/procedures and the people involved--and interact appropriately

Assist peers when workload permits

Perform other job-related tasks as assigned by the Director of Project Management

Maintain the organization of the project management team site on blink-periodically check all materials and alert the Director of Project Management if any need updating

Communicate effectively and professionally

Demonstrate ability to set priorities while handling multiple projects

Remain calm despite high pressure situations

Project a professional, positive attitude toward peers and clients

Foster a positive team atmosphere and establish credibility

Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process

Help develop ideas to make the project management department and the agency run more efficiently

Help orient new department team members to the agency, department and accounts

Uphold the Company Values in all decisions and interactions

Qualification

Project ManagementCommunication SkillsTraffic CoordinationDetail OrientedPositive Attitude

Required

1-3 years of prior traffic/coordination advertising experience

Excellent written and oral communication skills

Detail oriented

Ability to handle multiple projects and deadlines

Positive/helpful attitude

Preferred

College degree preferred

Company

Omnicom Health

The next big thing in health starts here—where bold ideas, deep expertise, and powerful partnerships converge.

Founded in 2016

New York, New York, USA

1001-5000 employees

http://www.omnicomhealthgroup.com/

H1B Sponsorship

Omnicom Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2022 (2)

2020 (1)