Towson University · 1 hour ago
Administrative Assistant II
Towson, MD
Full-time
Onsite
Mid Level
$47K/yr - $47K/yr
3+ years expTowson University is a top-100 public university located north of Baltimore, seeking an Administrative Assistant II to provide high-level administrative assistance at its Harford County location. The role involves supporting the Executive Director with various administrative processes, managing budgets, and assisting with academic program coordination.
EducationUniversities
Responsibilities
Supports the Executive Director and the Program Transfer Manager with administrative processes involved in the TUNE academic programs including student account holds, course permissions and registrations, and, when requested, enrollments
Collects and compiles undergraduate course information through close coordination with the TUNE Academic Program Coordinators and University academic departments and reviews the information for accuracy and compliance with University policies
Enters each semesters' courses into Courseleaf and prepares, maintains, and disseminates the TUNE class schedule, charts, and lists. Monitors enrollments each semester for courses in Peoplesoft and adjusts course capacities as needed
Becomes proficient with tasks associated with the TUNE Student Group including running various Peoplesoft queries to access data
Initiates room assignments, provides the TUNE Building Coordinator with information regarding course instruction modes (i.e. - face to face, computer lab, hybrid, etc.), as well as the final exam schedule
Creates a PDF document of the upcoming semester's course offerings and distributes hard copies around the building and posts an electronic copy to the TUNE MD website. Also creates documents for staff use including various staff, faculty, departments, and student worker contact lists
Enrolls all students, faculty, and staff into the HCC ALERT ME emergency notification system. Reviews and updates each semester
Provides assistance, where appropriate, to TUNE's Academic Program Coordinators
Serves as the TUNE budgets and grants funding manager and Procurement Card holder; making purchases, monitoring and approving spending, reallocating funding categories, and reconciling monthly expenditures
Acts as a representative for the Office of Human Resources to assist incoming student workers in completing I-9, W-4, and direct deposit paperwork
Responds to email, telephone, and in-person inquires, which may or may not require technical program knowledge and refers questions to appropriate staff members or University departments
Edits, formats, and revises a variety of documents and materials created by others (i.e. - emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors
Assists the Director of Student Services and the Transfer Program Manager in tasks related to TUNE events including Transfer Orientations, Information Sessions, and etc
Uses the data acquired from PeopleSoft queiries to create, when requested, a TUNE "Snapshot" document/brochure (or other such publications) containing demographic, academic, and event data
May require occasional evening work (flexing hours)
May require some light lifting
Qualification
Required
High school diploma, or equivalent, and three years providing administrative support
Be a self-starter who can work well on their own and as part of a team
Strong organizational skills
Skilled in or familiar with various computer software packages used for course scheduling, budgeting, and website editing like Peoplesoft, Courseleaf (CLSS) (course building), STRATUS (budgeting), and Modern Campus (website)
Excellent communication skills with the ability to proofread accurately
Proficient in managing complex course scheduling
Ability to interact with students, staff, faculty, and the general public at all levels in a courteous and efficient manner
Ability to plan, organize, prioritize, and execute multiple complex and continuing assignments with minimal need for re-training
Benefits
Full University benefits that includes annual leave
Up to 17 holidays
Personal and sick days
Excellent health, life, and retirement plans
Tuition remission
Variety of great perks and discounts
Company
Towson University
Towson University is a post secondary educational institution offering undergraduate and graduate studies.
1001-5000 employees
H1B Sponsorship
Towson University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (28)
2023 (15)
2022 (16)
2021 (17)
2020 (9)
Funding
Current Stage
Late StageTotal Funding
$1.01MKey Investors
GRAMMY Museum
2022-06-28Grant· $0.01M
2017-06-14Grant· $1M
Leadership Team
Patrick McQuown
Executive Director - Entrepreneurship and Founder of The StarTUp
Recent News
2025-10-03
Maryland Daily Record
2025-09-27
2025-09-15
Company data provided by crunchbase