WeDriveU · 2 hours ago
Office Administrator and Scheduling Coordinator - Landover, MD (Hubbard Rd.)
Hyattsville, MD
Full-time
Onsite
New Grad, Entry LevelWeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. The Office Administrator and Scheduling Coordinator will support daily para-transit operations by managing scheduling activities, producing workforce reports, and ensuring compliance with operational requirements.
Facilities Support ServicesLast Mile TransportationProfessional ServicesRide SharingSustainabilityTransportation
Responsibilities
Build and maintain weekly and daily driver schedules that reflect service needs, route requirements and operational priorities
Monitor live staffing conditions and adjust schedules proactively to cover call outs, gaps or changes in service
Track attendance, sick leave, vacation requests and ensure all documentation is accurate and current
Produce daily, weekly and monthly workforce reports including driver hours, overtime exposure, attendance trends and staffing forecasts
Review driver working hours for accuracy and compliance with DOT, contractual and internal requirements
Maintain accurate driver files, certifications, renewals and training records
Support onboarding activities by coordinating schedules, gathering documents and tracking completion of training hours
Partner with dispatch and operations leadership to manage real time staffing needs and operational adjustments
Respond to schedule conflicts, shortages or issues that impact service delivery
Coordinate communication with drivers regarding updates, schedules, notices and operational information
Create and maintain trackers, templates and dashboards that improve visibility into site performance
Support the General Manager with operational reporting, planning and daily oversight
Assist with routine audits and compliance reviews tied to DOT, ADA and internal policies
Serve as the administrative lead for the site by managing documents, organizing files and supporting procurement
Promote a strong safety culture and ensure adherence to all company policies and procedures
Qualification
Required
High school diploma or equivalent required
Strong attention to detail, organization and follow through
Effective communication and customer service skills
Ability to work with data, reports and operational metrics
Proficiency with Google Suite, Microsoft Office and scheduling or dispatch software
Ability to manage multiple priorities in a fast paced environment
Knowledge of DOT, ADA and para transit operations is preferred
Preferred
Experience with scheduling, workforce planning or operations coordination
Understanding of safety standards and regulatory requirements
Ability to support onboarding, training and administrative processes
Commercial Driver's License Class B with passenger endorsement is a plus
Benefits
Exceptional Medical, Dental, Vision, and Life Insurance benefits
Competitive compensation packages
401(k) with 4% employer match
Financial Wellness Tool
Commuter Benefits
Employee Assistance Program (EAP)
PTO for part-time and full-time positions
Paid holidays
Pet & Legal Insurance
On-the-job training and skills development
Internal transfer opportunities for career growth
Benefits vary by position and location
Company
WeDriveU
WeDriveU is a leader in transportation solutions specializing in corporate, university and hospital shuttles serving 9M U.S. passengers.
Founded in 1988
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Dennis Carlson
Founder and Chairman Emeritus
Recent News
2025-10-06
London Evening Standard
2025-09-10
Seattle TechFlash
2025-06-03
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