Mahler Private Staffing · 4 weeks ago
Sophisticated Personal Assistant / House Manager
Newport Beach, CA
Full-time
Onsite
Senior Level
$140K/yr - $160K/yr
7+ years expMahler Private Staffing is seeking a highly skilled Personal Assistant/House Manager to support a prominent Newport Beach-based principal. The role involves managing the principal's complex calendar, household operations, and personal errands while ensuring professionalism and discretion in a fast-paced environment.
ConsultingRecruitingStaffing Agency
Responsibilities
Serve as a gatekeeper for the principal's fast-moving, ever-changing schedule
Manage day-to-day calendar, appointments, and travel arrangements (domestic & international)
Draft and respond to formal correspondence, including emails and handwritten notes in the principal's voice
Oversee household administration and run occasional personal errands
Manage household vendors, maintenance scheduling, and service professionals
Maintain home organization, property inspections, and inventory of household supplies
Manage clothing, personal style, and wardrobe organization
Plan social events and coordinate gift-giving with thoughtfulness and discretion
Assist with household budgets, expense reporting, and procurement of home goods
Route lease agreements and legal documents for review/signature (no legal background required)
Support philanthropic efforts, including donation coordination and event sponsorships
Ensure seamless household operations when principal is traveling or off-site
Handle incoming/outgoing phone calls and emails with professionalism and grace
Occasionally work evenings or weekends based on principal's schedule
Collaborate smoothly with an Executive Assistant in the principal's office — team chemistry is valued
Qualification
Required
7+ years of experience supporting a senior executive in a private or high-profile setting
Graceful under pressure, even-tempered, and highly proactive
Impeccable written and verbal communication skills with a polished, professional tone
Highly organized with strong follow-through and the ability to multitask effectively
Technologically savvy; proficiency in Microsoft Outlook is essential
Confident in managing both personal and household needs with discretion
Local to Newport Beach or within a short, reliable commute
Flexible and available beyond standard work hours when needed
Patient, intuitive, and service-oriented with a refined sense of discretion
Benefits
10% annual bonus
Company
Mahler Private Staffing
Mahler Private Staffing is a placement firm providing staff to their client's homes and family offices.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase