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ThinkWell · 4 weeks ago

Business Development, Contracts & Operations Consultant Scope of Work

United States

Contract

Remote

Mid, Senior Level

3+ years exp

ThinkWell is an organization focused on enhancing operational efficiency and business development. The Consultant will support leadership in identifying new opportunities, managing partnerships, and ensuring smooth operational processes across projects.

AdviceFinanceHealth CareNon Profit

Responsibilities

Forecast and track business opportunities using selected platforms; monitor donor RFPs and partner pipelines

Lead or support capture planning and positioning (e.g., competitor analysis, teaming strategy, win themes)

Manage proposal development: create proposal calendars; facilitate and coordinate inputs across technical, pricing, HR, and operations; identify, engage, and communicate with external partners; support packaging and submission

Draft, review, and edit proposals, capability statements, CVs/biographies, and biodatas for submissions

Partner outreach and coordination; support development and negotiation of teaming agreements

Coordinate due diligence with Contracts and Finance for selected solicitations

Review contracts, subcontracts, consulting agreements, and teaming agreements for alignment with policies and donor requirements

Draft and manage consultant contracts; maintain due diligence documentation and records

Provide recommendations on risk management and compliance issues; maintain a contract log and reporting obligations

Liaise with Finance and HR to manage contracts and bids; coordinate with the financial support supplier as needed

Provide operational support to Project Directors/Technical Leads; coordinate consultant onboarding, contract preparation, and payment processing

Track project deliverables, deadlines, and reporting requirements; ensure teams remain on schedule and informed

Support documentation, version control, and internal communications to maintain smooth workflows across teams

Coordinate invoice submission, review, and follow-up with Finance to ensure timely processing

Serve as a central point of contact for project administration; proactively resolve issues and ensure teams have what they need to deliver

Oversee or support project budgets and basic operational tracking

Organize meetings and related logistics

Monthly opportunity pipeline report, including prioritized capture plans and status

Proposal calendars and coordination plans for active bids; on-time, compliant submissions

Updated contract/teaming agreement log and due diligence files; risk/compliance notes for active awards/bids

Onboarding checklist and tracker for consultants and partners; invoice tracking report

Short memo with recommendations to streamline BD and operations processes and tools

Qualification

Proposal developmentContract managementInternational developmentCross-cultural communicationAttention to detailSystems thinkingCustomer service orientationMulti-taskingFull English fluencyTeam player

Required

Minimum BA/BS and 6+ years experience or graduate degree and 3+ years experience

Successful track record in managing international development proposal development for donors such as World Bank, private foundations, private businesses and UN Agencies

Strong attention to detail and process oriented and motivated

Ability to multi-task and coordinate multiple processes and deliverables with tight timelines

Adept at communicating technical information to non-technical audiences

A team player, motivated to provide subject matter expertise with a collaborative, customer service orientation

Demonstrated ability to complete tasks quickly, thoroughly and conscientiously with attention to detail and a responsive, ‘can-do' attitude

A thoughtful systems thinker with grounded, pragmatic understanding of the complexities of our work

Demonstrated ability to engage effectively with internal and external stakeholders

Full English fluency, second language a plus

Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities, and orientations as well as across work areas