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NEOGOV · 1 month ago

Community Improvement Program Coordinator

Boca Raton, FL

Full-time

Hybrid

Entry, Mid Level

$65K/yr - $87K/yr

2+ years exp

NEOGOV is a company that focuses on community improvement initiatives. The Community Improvement Program Coordinator is responsible for coordinating the implementation of SHIP and CDBG grant programs, assisting residents with applications, and ensuring compliance with federal and state regulations.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Answers program inquiries and provide information to the general public, realtors, and lenders regarding housing programs

Coordinates marketing and outreach for housing assistance programs to potential applicants, lenders, and realtors

Assists clients with SHIP and CDBG applications and coordinate income eligibility determinations

Obtains and reviews confidential information, including third-party verifications for income, assets, etc., to confirm compliance with federal and state regulations as well as private mortgage guidelines; determine program eligibility

Coordinates loan processing and preliminary underwriting activities and mentor applicants through the process

Review and interpret private loan documents, sale and purchase contracts, appraisals, hazard and title insurance documents, property inspections, and HUD-1 settlement statements; determine subsidy assistance required

Coordinates with private lenders, realtors, title companies, and other professionals involved in real estate closings

Prepares mortgage and promissory loan documents, coordinates and conducts closings, and records appropriate documents

Maintains, updates, and monitors Community Improvements data utilizing software, tracking systems, spreadsheets, files, and logs, and creates new tracking systems as needed

Annually verifies occupancy for all City mortgages, and prepares and coordinates loan payoff requests, mortgage modifications, subordinations, and satisfactions

Reviews grant subrecipient invoices for completeness, accuracy, and eligibility; coordinate with subrecipients as needed

Assists with annual subrecipient monitoring visits

Performs environmental reviews for CDBG program activities and prepare compliance documents

Tracks and reviews contractor payrolls for Section 3 and Davis-Bacon federal compliance

Assist sin developing housing programs and preparing policies and procedures

Performs research and assist in preparing federal and state grant plans and reports

Performs data entry for CDBG IDIS, eCon Planning Suite, and SHIP Trakship systems for grant and performance reporting

Communicates with residents about available local, state and federal programs, and with project applicants throughout the SHIP and CDBG application process

Assists residents with FEMA applications after an emergency to facilitate disaster recovery, which may include working off-site in a non-traditional work environment

Makes process modification recommendations to the supervisor to improve workflow and outcomes

Performs administrative duties such as processing purchase orders, maintaining records, and drafting documents

Composes correspondence, screen calls, and schedule appointments, meetings, and travel for the Community Improvement Administrator

Tracks expenditures for housing programs for annual grant reporting and budget preparation

Verifies contractor and subrecipient registry in the federal SAM system

Prepares annual grant applications; create or modify forms for housing programs

Collects and reports accurate beneficiary income and demographic data

Researches and analyzes census data and real estate market trends

Coordinates with Development Services, Financial Services, and City Attorney staff

Maintains and updates website information

Qualification

SHIPCDBG grant knowledgeMortgage financing expertiseData entry proficiencyMicrosoft Office 365HUD IDISECon Planning SuiteResearch skillsCommunication skillsOrganizational skillsInterpersonal skills

Required

Bachelor's degree from an accredited college with major coursework in social science, public administration, business, or a related field is required

In lieu of a bachelor's degree, four (4) years of experience in lending or federal or state grant compliance and monitoring, or a combination of an associate's degree with two (2) years of experience in lending or federal or state grant compliance and monitoring may be accepted

Two (2) years of experience in the lending industry or in housing and community development programs

Possession of a valid State of Florida Class “E” driver's license

Preferred

One (1) year of experience or more drafting grant applications/plans, reports, and compliance with monitoring requirements by grantor agencies such as Florida Housing Financing Corporation (SHIP) or Federal Housing & Urban Development (HUD)

Master's degree in social science, public administration, business, or a related field

For the Housing & Community Improvement, one full grant cycle is preferred

Benefits

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December. Year of Service Benefit 5 to 10 full years $600 annually 10 to 15 full years $800 annually 15 full years and over $1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below: An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.